What is the difference between wedding coordinator and planner? (2023)

For a long time, before you got engaged and started organising your wedding, you might have heard the terms "wedding photographer" and "wedding coordinator" and imagined they referred to the same person. Though a full-service wedding planner will double as the day-of organiser, this role is often seen as distinct by DIY brides. Do you feel overwhelmed?

One of the most cutting-edge trends in wedding preparation is hiring a planner to oversee the big day itself. A day-of coordinator, or wedding day organiser, can help newlyweds in myriad amazing ways on their special day. Hiring a coordinator on the day of the event allows you to focus on other aspects of planning and preparation, as well as the actual event itself. The newlyweds shouldn't have to worry about whether or not everything they've planned will go off without a hitch on their wedding day.

The roles of wedding planners and day-of coordinators are commonly confused. There is no overlap between the duties of a wedding planner and a day-of coordinator. Although day-of coordination isn't new, it's essential to outline exactly what it comprises for newly engaged couples planning their wedding.

What is the difference between wedding coordinator and planner? (1)

Depending on how far along you are during the planning process and how many guests you plan to invite, you may have considered hiring a wedding planner. And do you understand the distinction between a wedding planner and a day-of coordinator? Uninformed couples might hire one or both without giving it much thought, only to be let down later. To assist you in making the most informed choice, We will explain the roles of both a wedding planner and a day-of-marriage coordinator, as well as the specific services they provide.

Now, ladies, it's time to discuss the key distinctions between wedding planners and those who handle the logistics of the venue. One of the biggest pet peeves of a wedding is when a venue advertises its in-house planner as a professional wedding planner. Aside from those working in the bridal industry, we've found that most people are unaware of the distinction.

Let's be honest; there's a lot of wiggle room between a day-of wedding coordinator and a full-service planner. The easiest way to locate the right wedding vendor is first to determine which category your big day most closely resembles and then conduct multiple interviews within that category to see who provides the goods and packages that are the best fit for your big day and your budget. First, will you likely require a wedding planner and organizer for your big day? Let me explain it to you in simple terms.

Looking for the Best Wedding Venue in Melbourne? Vines of the Yarra Valley is Melbourne's Iconic.

(Video) Wedding PLANNER vs. Wedding COORDINATOR

What Services Does a Wedding Coordinator Provide That a Wedding Planner Does Not?

Although many people use the terms planner and coordinator interchangeably, there is a HUGE distinction between the two in terms of the services a couple may expect. To avoid unnecessary stress and disappointment while you're preparing for and experiencing your wedding, it's important to arm yourself with as much information as possible.

There is a Wedding Coordinator available at several hotels. (You may sometimes hear this role referred to as "Wedding Manager.") This person typically works with the venue's catering and sales staff. Their major duty is to act as your principal contact within the venue. They will coordinate and monitor all the information the wedding venue needs to make your big day perfect. This individual will be there for you from the time you first visit the location until the big day. They are well-versed in the venue's room configurations, guest capacities, and other relevant details.

They work with the kitchen staff to organise and improve the catering and bartending at your event. They also field numerous calls and emails from engaged couples inquiring about the venue.

Most significantly, they oversee a mountain of paperwork pertaining to every wedding event booked at the site. Some of these planners work in destination places, where they may be responsible for the logistics of five or six weddings on a given day. Thankfully, the country has a far smaller population. Still, most locations host at least a hundred weddings a year, and many hosts twice as many on weekends.

What is the difference between wedding coordinator and planner? (2)

The venue's wedding coordinator is responsible for keeping track of each couple's wedding-specific details, such as their menu selections, final guest numbers, accounting, and money collecting. They will ensure that the proposed timetable is compatible with the kitchen team or events workers and handle the logistics of renting any additional audiovisual equipment or procuring any necessary furniture.

Somebody might not be able to make it on the wedding day due to work obligations. (However, the location will have designated someone to be the primary point of contact on a bridal day in the event they are unavailable.) In any case, it's highly improbable that nobody will stick around for your wedding.

Typically, one person will oversee the daytime operations and hand over control to a banquet event manager in the evening. Remember that wedding organisers work for the venue, no matter how hard they try to ensure your clients have a wonderful time there. Their main duty is to take care of all the little things the location requires. Professionals aren't your wedding photographer, but they may provide helpful suggestions. It's unreasonable and irresponsible to ask them to shoulder the same burdens.

But now there are professionals whose whole job is to organise weddings. This person has worked in the wedding industry for many years and has extensive knowledge of all facets of the big day. She must expertly steer the pair through this entire procedure. The couple's unique sense of style and wedding day goals become familiar to the planner. She helps them locate the perfect location and service providers to make their wedding dreams come true. She promises to do her best to adhere to the couple's established financial limits. A wedding planner assists the bride and groom with all aspects of planning the wedding, usually beginning with the initial stages of preparation.

The wedding planner ensures that every aspect of the big day is in keeping with the wedding's theme and colour scheme. This includes everything from the invitations and wedding and celebration flowers to the table settings at every table, the menu, the cake, and the bride's gown.

Most wedding planners will be able to offer suggestions for personalising your big day to reflect your style and preferences, in addition to imparting wisdom on proper protocol. They take a bird's eye view of the situation and function as your go-between with the venue, sifting through the intricacies and assisting you in creating a workable plan for the day. A wedding planner's primary obligation is to the couple being married. She'll be present at the ceremony and reception to handle details on your behalf.

A wedding coordinator works for a certain venue and is in charge of coordinating all the aspects of your wedding at that location. On the other hand, it is the responsibility of your wedding coordinator to oversee EVERY aspect of your big day. We can't expect the wedding coordinator at the venue to act as the organiser for the event.

Hiring a wedding planner is popular because it allows happy couples to relax and enjoy themselves on their special day. Knowing that one wedding planner, who will be by your side every of the way, will be on hand to oversee the day-of events and ensure that each of the vendors is coordinating their efforts to create a spectacular wedding celebration tailored specifically to you will allow you to sit back, relax, and enjoy the day.

(Video) What is a Wedding Coordinator? | Wedding Coordinator vs Wedding Planner

You'll start searching for wedding service providers, perusing wedding inspiration boards like Pinterest, and making mental lists of all the details you want to have just right on your big day.

You probably won't be able to complete it all by yourself once you have all those lovely ideas and thorough checklists in mind. You may have the wedding of your dreams, with everything just as you've always envisioned it, but you'll still need some assistance to appreciate it and be in the moment.

A fantastic friend (ideally not a member of the wedding party, who will be rather busy) is one possible source of aid, but professionals in the field of wedding planning can also come in handy.

As the details of your wedding come together, one of the initial tasks you'll want to tackle is finding and scheduling your wedding vendors. However, it may be difficult to track down reliable vendors, especially if you are unsure of your precise requirements.

A wedding planner, organiser, or stylist is a terrific investment for time-pressed couples, but the distinctions between them are not always clear. Despite their apparent similarities, there are important distinctions between the two that will help you select the optimal solution for your needs.

If you're in the middle of arranging for services, continue on, as we'll break down the differences among planners, coordinators, and stylists and their respective tasks and responsibilities.

Too busy with life to really plan your wedding in detail? Have someone else do it for you, and check out our list of Wedding Planners in Melbourne to help take the stress away.

A Wedding Planner's Duties.

A wedding planner acts as your coordinator. All day-of details will fall under their purview to organise and carry out. Hiring a wedding planner may take a lot of stress off of your plate by handling all the details from start to finish.

As a profession, wedding planners are admired for their ability to multitask and their meticulous attention to detail throughout the planning process. Depending on your needs, they might offer a range of services, from full-service preparation to partial planning to day-of coordination (more on this in a bit).

Typical responsibilities of a wedding coordinator who offers a comprehensive range of services include, though this will vary depending on the specifics of your package:

  • Helping to choose suitable sites for the wedding and reception
    arranging and attending site visits and appointments
  • Locating and reserving all necessary service providers for the day Facilitating the development, implementation, and monitoring of a spending plan (including managing invoices and payments)
  • You are handling all of our vendor communication (including managing contracts and documentation).
  • Helping you organise your guests and creating a seating chart or floor plan
  • Your wedding day schedule was made and distributed by you.
  • Setup and day-of coordination (including vendor, guest management, and crisis response!)
  • If the two of you want to delegate most of the work for planning your wedding, a full-service planner is your best bet. Couples planning a wedding while balancing full-time jobs, families, and other commitments will find this option particularly appealing.

A wedding planner may put in anything from 80 to 250 hours of labour for a normal couple. The wedding planner's job is multifaceted but mostly involves leveraging his or her skills to remove the element of surprise from the planning process and make the lead-up to the big day run as smoothly and stress-free as possible.

Expert wedding planners take care of just about everything. A plethora of experts helps with the organisation of the many moving parts of a wedding. They can also help the bride and groom by recommending trustworthy service providers. These are people who have been recommended to you by others and have proven themselves reliable and capable in previous jobs.

Wedding planners are also responsible for keeping track of the couple's finances and assisting them in the design of the wedding. Their perceptive minds aid in the day-to-day planning process. In collaboration with your chosen florist, they can bring your ideas to reality. Many wedding planners also provide a variety of decorative items, such as candlesticks, vases, and garlands, for their clients to utilise at their events.

(Video) WEDDING PLANNER AND COORDINATOR (What's the difference?)

A wedding planner can help you with organising your big day. A planner will assist you at every step of the booking process, including helping you to negotiate prices with the vendors you choose. They will aid you in finding the suppliers you need. As part of their services, wedding planners will accompany you on visits to potential venues and food tastings. They help arrange everything from hotel blocks and floor plans to seating arrangements and seating charts for your big day. In addition to creating a timeline for the wedding day itself and the days leading up to it, they may also help you with the rehearsal and the mailing of invitations. There is no job too big and too small for a wedding planner. Simply put, they are the unseen heroes who tirelessly toil away behind the scenes to make your dream wedding a reality.

A wedding planner will become your new BFF. This person's sole responsibility is to make your wedding day perfect in every way (so pretty much the most amazing best friend ever). It's up to you when you decide to hire a wedding planner, but in general, you should do so after you've established a rough budget (and whether or not couples can afford a wedding, something we'll discuss in a later piece). A wedding planner's job is to take your general (or specific) idea for the big day and execute it down to the last detail, from the location to the flowers to the food to the invitations.

The level of involvement you have going forwards is entirely up to you and will depend on factors like time and money available. They can take over the planning process for your wedding if you're too busy to devote the recommended 150 hours to it. In addition, they can engage with you as little or as much as you'd like, whether you're able to devote time to all of it or only to particular parts. If you hire a wedding planner, they may assist you in not only laying out a comprehensive strategy, but also in keeping to it. And if they're any good, they'll have a wealth of information about the top local providers who can help you realise your dream wedding. Planning for your wedding? Check out our post on How to plan a wedding on a budget?

Just What Responsibilities Does a Marriage Coordinator Have?

A wedding planner's "on-the-day planning" or "day-of coordination" service is normally offered as a separate offering. The ambiguity arises if the wedding venue also provides a "venue coordinator." Some important distinctions are as follows.

A bridal coordinator is someone who takes charge of the planning and execution of all aspects of a wedding. The coordinator, who may also be called a wedding planner, is responsible for keeping the groom and bride in constant communication with all of the wedding's vendors and mediating any conflicts that may arise between the couple and their guests. Planners may also provide advisory services, including assistance with budgeting, as part of their packages.

You and your spouse can hire a wedding coordinator as an independent contractor. Unlike planners who take care of every detail, their main task is ensuring that your wedding day goes smoothly. Notably, they don't aid with the tasks a wedding planner would generally take, such as coordinating with vendors and managing contracts. An alternative is to hire a wedding planner who can start assisting you around a month just before the ceremony.

A wedding coordinator's duties often consist of the following:

  • One week before the big day, you and the wedding planner will get together to go over all the details.
  • Creating and distributing a wedding day schedule and timeline
  • Venue and vendor confirmations, including arrival and departure schedules and duties on the big day.
  • Directing preparations and logistics on the actual day (coordinating vendors and attendees, setting up and decorating, relocating equipment, and dealing with unforeseen problems are just some of the tasks that fall under the umbrella of event management.)

The services of a venue organiser are typically included in the cost of renting the venue. In contrast to an outside wedding organiser, their duties are typically limited to managing the venue's end of the event's logistics. Most of the time, they won't supervise the rest of your vendors or respond to issues outside of the office (for example, if your wedding ceremony is being hosted in a separate location).

The main difference between a wedding planner and a bridal coordinator is the shorter time frame within which the latter must work. On average, they'll put in 25 hours for a couple, starting around a week before the big day, to help them get ready.

As an alternative, wedding coordinators, sometimes known as wedding consultants, share some responsibilities with traditional wedding planners but have important distinctions worth emphasising. These businesses are contracted largely to handle logistics and are often only retained for a brief period throughout the wedding's planning process. However, some couples hire a wedding planner exclusively for the big day.

A bridal coordinator is the "go-to" person who makes everything run smoothly behind the curtains on the big day, and they often start working with the happy couple a month before the ceremony. They will work to verify your suppliers, handle and arrange any remaining payments, double-check vendor headcounts, and develop a day-of timeline for the event's logistics.

Think of this service provider as a partner in the smooth running of all the deliveries and pickups on your wedding day. These people will be available to accept flower deliveries and to return rented furniture. Having them around is a terrific way to ensure that nothing gets forgotten on the big night. The wedding planner is more than just a hired hand; they are a trusted ally who will take care of the details and logistical issues that arise on the big day so you can relax and enjoy yourself.

Due to their late involvement in the process, wedding organisers are unable to provide much assistance with vendor booking and negotiation or recommend additional suppliers. In addition, they are not as helpful in developing the event's general theme as planners. They would miss important details like stuffing invitations and attending site visits.


Depending on the location, a venue coordinator's duties may include, but are not limited to:

  • Coordinating and managing all on-site services
    developing an in-house timetable and managing the venue's employees
  • Providing access to the venue and overseeing delivery and pickup procedures for vendors.
  • Implementing all aspects of the venue setting
  • Monitoring the event's safety measures
  • Be sure to double-check all of your references. For this reason, it is important to know what to expect from your location coordinator before writing off the notion of a wedding planner altogether, as the latter's remit may be more narrow.

What is the difference between wedding coordinator and planner? (3)

A bridal planner is a godsend on the big day. A wedding planner is an unseen hero who ensures that your big day runs without a hitch so that you may enjoy every moment of it. These aren't the first person you should contact after becoming engaged for assistance in selecting a wedding location, chef, flower, or even other design aspects; instead, they are the ones who will put your hard work and study to use in creating your dream wedding.

A wedding coordinator is someone you meet with weeks or months (depending on the level of service you choose to obtain from them) ahead of your marriage to discuss logistics like the wedding schedule, guest list, and venue.

It's a good idea to double-check with your wedding venue to make sure they don't offer any wedding planning or coordination services you already have. A wedding venue coordinator may or may not provide the same services as a regular event planner, so you should compare the two before deciding whether or not to engage additional support.


Hiring a coordinator for the big day can free you up to deal with the finer details of event planning and execution. A wedding planner's responsibilities and those of a day-of coordinator do not intersect in any way. A couple lacking enough information to make an informed decision may hire either partner without much consideration. In this article, we'll go over what sets wedding planners apart from those that manage the venue itself. The services of a Wedding Coordinator can be arranged at a number of local hotels.

Usually, this person collaborates with the venue's catering and sales teams. The wedding venue can count on them to plan and keep track of all the details leading up to the big day. Those who work in popular wedding destinations may be responsible for as many as six ceremonies in a single day. The wedding organiser at the venue is in charge of remembering all of the little details that are unique to each couple. They'll make sure the proposed schedule works for the catering staff and event staff.

A wedding planner is there to help the bride and groom with every step of the wedding preparation process. Everything from the invitations and table settings to the flowers, cuisine, cake, and bride's dress is planned out in detail. A wedding coordinator is an employee of your chosen wedding venue, and it is their job to ensure that every detail of your big day runs smoothly. The couple getting married is the planner's first priority. They can see the big picture and act as a liaison between you and the venue, sorting out the details and helping you formulate a strategy.

Hiring a wedding planner to take care of everything from the initial planning stages to the reception could be a huge relief. A wedding planner's duties are many and varied, but they all centre around using their expertise to eliminate surprises. A full-service planner is the way to go if you want to hand off the most of the responsibility for organising your wedding. Those who are trying to organise a wedding in addition to working full-time and taking care of a family may appreciate this alternative. If you need assistance organising your wedding, consider hiring a professional.

They're in charge of the couple's budget and providing input on the wedding's aesthetics. When you decide to hire a wedding planner is up to you, but in most cases it should follow the creation of a basic budget. A wedding planner is someone who organises and oversees all of the nuptials. Your future engagement is totally up to you and will be determined by things like your available time and resources. There's also the option of hiring a wedding planner who can start helping you out about a month before the big day.

Their primary responsibility, in contrast to planners, is to guarantee a problem-free wedding day. In most cases, the services of an event planner are built into the venue's rental fee. A wedding coordinator is the unseen hero who ensures everything goes off without a hitch. A wedding planner is a professional that is hired by some couples to organise their wedding. Having them there is a great method to guarantee that no important details will be overlooked on the big night.

A wedding planner is someone the bride and groom meet with weeks or months before the wedding to negotiate the wedding's arrangements, such as the ceremony time, guest list, and location. The services offered by a wedding venue coordinator and those of a typical event planner are not always interchangeable. It is important to confirm with your wedding venue that they do not provide any kind of wedding planning or coordination services.

Content Summary

  • Hiring a planner to handle the big day is one of the most modern trends in wedding planning.
  • Hiring a coordinator for the big day can free you up to deal with the finer details of event planning and execution.
  • Often, people will mistake the duties of a wedding planner and a day-of coordinator.
  • A wedding planner's responsibilities and those of a day-of coordinator do not intersect in any way.
  • While wedding day coordination is nothing new, it is important to define what it entails for engaged couples.
  • In order to help you choose the best option, we will describe the functions of a wedding planner and a day-of-marriage coordinator.
  • The differences between wedding planners and those who manage the venue's logistics are important to discuss, so let's get to it, ladies.
  • Venues that falsely promote their in-house planner as a full-fledged wedding planner are a common source of wedding-related irritation.
  • Let's be honest: the line between a day-of coordinator and a full-service planner is quite fuzzy.
  • Once you've narrowed down the type of wedding you're having, it'll be much easier to choose a vendor who fits your needs and your budget by conducting many interviews within that category.
  • One question to ask yourself is whether or not you'll need the services of a wedding planner and organiser.
  • The services of a Wedding Coordinator can be arranged at a number of local hotels. (This individual usually collaborates with the venue's catering and sales teams.
  • The wedding planner at the venue is in charge of recording and tracking all of the information unique to each couple's wedding, including but not limited to: the couple's chosen menu items, final headcount, billing information, and collected funds.
  • They may be unavailable on the wedding day, but the venue will have a backup contact person.
  • It is important to keep in mind that the wedding planners, no matter how hard they work to ensure your clients have a fantastic time at the venue, actually work for the venue.
  • Their main responsibility will be to see to the needs of the location.
  • The wedding planner will get to know the couple's style and vision for the big day.
  • With the help of a wedding planner, the bride and groom can focus on enjoying the process of arranging their big day.
  • The wedding planner oversees the event to guarantee that the chosen theme and colour scheme is reflected throughout.
  • The couple getting married is the planner's priority.
  • A wedding coordinator is an employee of your chosen wedding venue, and it is their job to ensure that every detail of your big day runs smoothly.
  • However, your wedding coordinator should manage EVERY detail of your special day.
  • Unfortunately, we can't rely on the wedding coordinator at the site to also serve as the event's organiser.
  • It's common practice for newlyweds to hire a wedding planner so that they may kick back and enjoy themselves on their big day.
  • You'll probably start thinking about all the little things you want to have perfect on your wedding day and actively seek out vendors to help you achieve those goals, as well as browse wedding inspiration boards like Pinterest.
  • Finding and booking your wedding vendors should be one of the first things you do as you plan your big day.
  • Couples that are short on time might be wise to invest in a wedding planner, organiser, or stylist; yet, it can be difficult to tell the differences between these professionals.
  • Despite sharing certain similarities, there are key differences between the two that should be taken into account when deciding which option is best for you.
  • Hiring a wedding planner means relaxing and letting someone else handle the logistics.
  • Hiring a wedding planner to take care of everything from the initial planning stages to the reception could be a huge relief.
  • They might provide everything from full-service planning and preparation to partial planning and even coordination on the big day (more on this in a bit).
  • Depending on the details of your package, your wedding coordinator may be responsible for more or fewer of the following tasks:
  • Assisting with the selection of appropriate ceremony and reception locations
  • planning and attending site visits and scheduled appointments
  • Finding and scheduling each service provider you'll need for the day Assistance in creating, executing, and keeping tabs on a budget (including managing invoices and payments) All of our interactions with suppliers are now being directed by you (including managing contracts and documentation). Facilitating the construction of a floor plan or seating chart to facilitate the management of a large number of guests You planned and disseminated the schedule for your wedding day.
  • Assistance with preparation and event day management (including vendor and guest management and emergency procedures!)
  • Hiring a full-service planner is the best option if the two of you want to hand off the bulk of the responsibility for organising the wedding to someone else.
  • Professional wedding planners handle nearly every detail.
  • They can also assist the bride and groom by suggesting reliable vendors.
  • If you need assistance organising your wedding, consider hiring a professional.
  • A wedding planner may handle any task, big or small.
  • One of the wedding planners will quickly become your best friend.
  • A wedding planner will take your broad (or narrow) vision for the wedding day and carry it out meticulously, from the venue to the flowers to the meal to the invitations.
  • If you simply cannot dedicate the minimum of 150 hours to wedding planning because of other commitments, they can take over for you.
  • The "on-the-day planning" or "day-of coordination" supplied by a wedding planner is typically sold separately.
  • Any time a wedding venue offers a "venue organiser," the meaning becomes clouded.
  • A wedding planner is someone who organises and oversees all of the weddings.
  • A wedding organiser is someone you and your partner can employ separately.
  • There's also the option of hiring a wedding planner who can start helping you out about a month before the big day.
  • The following are the common responsibilities of a wedding coordinator:
  • You and the wedding planner will meet one week before the big day to review the final preparations.
  • Planning and overseeing the day-of logistics (coordinating vendors and attendees, setting up and decorating, relocating equipment, and dealing with unforeseen problems are just some of the tasks that fall under the umbrella of event management.)
  • In most cases, the services of an event planner are built into the venue's rental fee.
  • Their role is often limited to overseeing the venue's side of event logistics, in contrast to that of an external wedding planner.
  • A majority of the time, they will not act as a supervisor for your other vendors or attend to emergencies when they occur outside of business hours (for example, if your wedding ceremony is being hosted in a separate location).
  • A bridal coordinator's key difference from a wedding planner is the shorter time constraint she must work.
  • On the other hand, some couples employ a wedding planner for only that one day.
  • Consider this vendor a collaborator in coordinating the pickups and deliveries for your big day.
  • They also aren't as useful in creating the event's overarching theme as planners.
  • The responsibilities of a venue coordinator range widely depending on the setting but typically involve but are not limited to the following:
  • Management and oversight of all services provided on-site
  • Making an internal schedule and supervising the venue's workers
  • Facilitating the vendors' entry and exit from the venue and managing their deliveries and pickups.
  • Consequently, before dismissing the idea of a wedding planner outright, it is crucial to understand what you can anticipate from your location coordinator.
  • On the big day, a wedding planner is a lifesaver.
  • Meeting with a wedding coordinator for weeks or months (depending on the degree of service you want to acquire from them) before the wedding is when you discuss the wedding's practicalities, such as the wedding schedule, guest list, and location.
  • Make sure your wedding venue doesn't provide any services you currently have, such as planning or coordination, by asking them directly.
  • Before deciding to hire extra help, it's a good idea to see if the services offered by a wedding venue coordinator are the same as those offered by a standard event planner.


What is the difference between a planner and a coordinator? ›

While an event planner designs the event, in general, an event coordinator is responsible for doing what's been planned. Event coordinators take care of logistics and resolve any event-related issues. Event coordinators should make sure that everything goes as planned.

Does the wedding coordinator attend the wedding? ›

They may be unavailable on the wedding day, but the venue will have a backup contact person. It is important to keep in mind that the wedding planners, no matter how hard they work to ensure your clients have a fantastic time at the venue, actually work for the venue.

What qualifications do I need to be a wedding coordinator? ›

There are no particular qualifications required to become a wedding planner - it's much more important to gain experience. You won't be hired to plan somebody's wedding if you don't have a history of successfully organising events.

What wedding planner means? ›

a person or company whose job is to organize weddings for other people.

What position is higher than a coordinator? ›

A common business hierarchy includes coordinator, manager and director positions. The difference among them includes the type of work done by each person and the autonomy they have to do their job.

What is the role of wedding coordinator? ›

A wedding coordinator assists a couple on their wedding day and ensures the event progresses according to plan. Wedding coordinators alleviate stress during the final planning days of the wedding and take the pressure off on the actual wedding day. They focus on the logistics.

Do day of coordinators decorate? ›

Your wedding coordinator will not decorate all of your reception tables. On the day of a wedding a coordinator is pulled in a dozen different directions at the same time.

What should a wedding coordinator wear to wedding? ›

The Wedding Planner Attire Guide
  • Go for comfortable but cute and trendy.
  • Always invest in stylish flats.
  • All black always.
  • Pants & crops are key and look amazing with flats but there are some cute professional dresses that'll fit the job too!
  • Ditch the denim. You want to aim for a stylish & professional look.
26 Mar 2019

What should a day of wedding coordinator wear? ›

When working in an office or from home, wear whatever is comfortable, unless your employer has a dress code. On the wedding day, you can wear something that suits the formality of the event but does not call attention to yourself. A non-ornate dress or standard suit and tie are the best options for this event.

Is being a wedding coordinator hard? ›

Being a wedding planner can be challenging–and it's often regarded as one of the most stressful jobs! There's a lot you're responsible for as the wedding planner, and events can be stressful to manage.

Do I need qualifications to be a wedding planner? ›

You can apply directly if you've got experience and skills from organising your own wedding, or the weddings of family and friends. Experience from other jobs would also be useful, including: event management. hospitality and catering.

How do I start my career as a wedding planner? ›

5 Steps to Becoming a Wedding Planner
  1. Get formal training. In order to learn the intricacies of wedding planning, professionals can complete a diploma program. ...
  2. Obtain hands-on experience. ...
  3. Choose a niche. ...
  4. Find a mentor. ...
  5. Earn a professional certification. ...
  6. Latest Posts.
9 Nov 2021

What can I expect from a full wedding planner? ›

A full-service wedding planner provides expert advice

In addition to advice on budgeting, a full-service wedding planner with design in their repertoire brings design elements together while creating a cohesive look across spaces and details.

Is a wedding planner really worth it? ›

When it comes to making the most of your budget, a wedding planner can actually help you save more on your bottom line. “The value of hiring an experienced event planner for your wedding or special event cannot be overemphasized,” explains Kourtney Perry, a wedding expert and founder of 7 Centerpieces.

How long does it take to plan a wedding with a planner? ›

According to the latest research, it takes an average of 6 to 12 months to plan weddings. Some busy couples prefer to extend the wedding planning timeline to 18 months to give themselves some extra wiggle room, as well. The sooner you can knock out wedding planning, the better.

What is a better title than coordinator? ›

Senior. Like lead or coordinator, a senior title represents a middle-to-low management position. Senior employees typically have more experience or advanced skills and knowledge than their colleagues, giving them more responsibilities.

What is the next level after coordinator? ›

There are three job titles at the next level within the other two job families: Coordinator, Specialist III and Supervisor. The employee can plan his/her career path to obtain the required education, skills and experience to move into a higher job within a different job family.

How much do coordinators make? ›

The average coordinator salary in South Africa is R 264 000 per year or R 135 per hour. Entry-level positions start at R 186 668 per year, while most experienced workers make up to R 2 885 448 per year.

What do wedding planners charge? ›

The majority of wedding planners charge for this as a % of your overall budget spend, which is around 10-15% with a minimum fee. These minimum wedding planning fees vary from £4,000 to £24,000!

How much does a wedding planner make per wedding? ›

However, most planners charge a percentage of the total wedding budget, which typically ranges from about 12-20%. So, if a couple has a $30,000 budget, the planner would make roughly $3600-$6000 for their services.

Is a month of wedding coordinator worth it? ›

If you are organized and comfortable managing the majority of the wedding planning process, you may only want a month-of wedding coordinator. This is a great option for couples who are extremely hands-on and don't want—or need—outside input.

How much should you spend on a day of coordinator? ›

How much do day-of wedding coordinators cost? Coordinator prices vary depending on location, size and complexity of the wedding, services offered, etc. Generally speaking, coordinators charge anywhere from $500 to $2,500.

What Should event coordinators wear? ›

Do wear dark colors. Many planners say they wear monochromatic dark outfits, in shades like gray or navy, and many others cite all-black ensembles as their essential event-day wear. “Black is the key color because [it allows you to blend in],” says André Wells of Events by André Wells in Washington.

Do I tip my wedding coordinator? ›

Although your wedding planner doesn't expect a tip, you can always provide one if she or he went above and beyond for you! How much? 15–20% of their fee, up to $500 cash or a nice gift!

Can you negotiate with a wedding coordinator? ›

When considering how to negotiate with wedding vendors, our best advice is that honesty is the best policy. Instead of trying to haggle with a wedding vendor (which very rarely works), calmly and politely tell them, in your first conversation, the exact amount you'd be able to spend on their services.

How hard is it to become an event planner? ›

To become an event planner, you will typically need a Bachelor's Degree in Business, Communications, Public Relations, Marketing or Hospitality Management. Individuals without a degree may qualify for an entry-level position, but they should have at least one to two years of experience in the field.

What color should a wedding coordinator wear? ›

Wearing all black is pretty much the wedding industry standard. If ever in doubt, wear black. The idea behind this is that you won't stand out in the crowd of guests and will instead blend into the background.

How do I plan a wedding without a day of coordinator? ›

If you choose to forgo a day-of wedding coordinator, there are other ways to guide guests from point A to point B, show them where to leave cards and gifts, and encourage them to sign the guest book. Consider signage as your guests' liaison to lead them through your wedding day.

Is a wedding planner a stressful job? ›

Being a wedding and event planner has been listed by CNBC as the 5th most stressful career. Out of ALL careers! Many of us choose this career because we thrive on the excitement, the challenge, and the madness that happens on the wedding day.

How do I become a event planner with no experience? ›

How to get into event planning with no experience
  1. Get an education. Consider pursuing an education in event planning or a similar field. ...
  2. Earn professional certifications. ...
  3. Find your niche. ...
  4. Engage online through social media. ...
  5. Attend local events. ...
  6. Research industry leaders. ...
  7. Find a mentor. ...
  8. Volunteer with local organizations.

Is a wedding planner a stable job? ›

The work centers around ensuring two people have the happiest day of their lives, stay within budget, and stick to a schedule. Planning weddings can be a very rewarding career. You will never experience a downturn in job opportunities, people never stop getting married, and weddings are almost always fun.

How do wedding planners get first clients? ›

To help you get started, we have put together few points on booking your first client.
  1. Do your research. ...
  2. Have a mentor. ...
  3. Identify your customer hangout points. ...
  4. Make Lots of Friends. ...
  5. Reaching out to wedding vendors. ...
  6. Start writing a blog. ...
20 Nov 2015

How much do most wedding planners make? ›

Avg Wage. Wedding planners earn an average hourly wage of $29.02. Salaries typically start from $17.25 per hour and go up to $52.52 per hour.

How can a wedding planner make more money? ›

Planners who make the most tend to supplement their income by providing decorations and keeping a large inventory of wedding merchandise to rent to their clients. This gives the busy bride one less thing to have to worry about and brings in extra income for the business.

What should a wedding planner not do? ›

What A Wedding Planner DOESN'T Do
  • Guest lists and Addresses. ...
  • Creating The Budget. ...
  • Contracts and Vendors. ...
  • Making Big Decisions. ...
  • Registering. ...
  • Venue Rules. ...
  • Doing Vendors' Jobs. ...
  • The Guest Floor Plan.
29 Sept 2020

What are the top 3 things to keep in mind when planning a wedding? ›

5 Things to Keep in Mind When Planning Your Wedding
  • Plan on Going Over Your Budget. ...
  • Be Nice To People, and They Will Probably Do Nice Things For You. ...
  • DIY Does Not Necessarily Mean Easier, Faster, or Less Expensive. ...
  • Have a Back-Up Plan. ...
  • You Can Not Control The Weather, So Stop Worrying About It!

What is the average cost of a wedding? ›

The average cost of a wedding in 2021 was $28,000 (including the ceremony and reception), according to The Knot's 2021 Real Weddings Study. Here's what you should know about wedding costs and how to realistically estimate how much you'll spend to take the plunge.

Do wedding planners help with budget? ›

A wedding planner can save you money

They are budget ninjas in all things wedding related. They know how to negotiate with vendors when appropriate and get the best quality for the best price across the board. They also typically get trade discounts from companies they have good relationships with.

Is it worth getting a wedding planner for a small wedding? ›

The benefits of having a wedding planner are extensive, and for many couples doing a small wedding, it's more than worth it. Not only do wedding planners have vast industry experience, but they help with all those ideas swimming around your head.

What is the best month to get married? ›

June, September, and October are considered the best months for a wedding. June, traditionally, is the most popular month to get married, simply because of the mild weather. With that being said, there's no wrong time to get married to the love of your life (though it does help to have good weather).

When should wedding planning begin? ›

“I would say the general consensus is one year in advance is enough time to plan your standard, local wedding," says award-winning planner Nicole-Natassha Goulding. This timeframe gives couples an ample window to book a venue, hire necessary vendors, find a wedding dress, and more.

How far in advance should I book a wedding planner? ›

For a standard engagement, you should hire your wedding planner more than twelve months in advance of your wedding date.

Is planning and coordination the same thing? ›

A planner creates the vision for an event and a coordinator helps make that vision a reality. Coordinators look at vendors, organize delivery dates, and often handle logistical tasks. Large organizations may have two coordinators for every planner, while small operations might only have one coordinator.

What is the role of a coordinator? ›

A Coordinator, or Project Coordinator, is responsible for helping oversee the successful completion of projects and events. Their duties include performing specialized tasks, managing a team of staff members and establishing relationships with vendors and freelance professionals.

What is the role of a planner? ›

In the creation of a plan, planners identify the strategies by which the community can reach its goals and vision. Planners are also responsible for the implementation or enforcement of many of the strategies, often coordinating the work of many groups of people.

What does planning and coordination mean? ›

Definition. Planning, Organizing and Coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization's mandate.

Which comes first planning or organizing? ›

So which one comes first—planning or organizing? If you guessed organizing, think again. How can you effectively create structure that ensures the right results unless you first set the right priorities? Planning comes first.

What are the 3 types of coordination? ›

Types of Coordination
  • Suggested Videos.
  • Types of Coordination. 2.1 Internal Coordination. 2.2 External Coordination.
  • Coordination – The Essence of Management.
  • Solved Question on Types of Coordination.

What level is a coordinator? ›

Level of experience

A coordinator role is typically an entry-level position in most industries. Depending on the organization, coordinators may need a bachelor's degree, but they may not need additional experience. In contrast, employers often require specialists to have several years of experience in the industry.

What is another term for coordinator? ›

Synonyms: director , supervisor , administrator , adviser, organizer, organiser (UK), advisor , manager , team leader, project leader, facilitator, arranger.

What are 3 planner types? ›

There are three main types of plans that a manager will use in his or her pursuit of company goals, which include operational, tactical and strategic.

What does a planner include? ›

What Should You Include In Your Planner? A good planner should also keep track of important dates and events, maybe even a list of groceries or to-do things for your home.
  • Daily Task List. ...
  • Bullet Journaling. ...
  • Goals. ...
  • Daily, Monthly, Yearly Overview. ...
  • Visualizations. ...
  • Random Notes. ...
  • Home & Office. ...
  • Gratitude List.

What qualifications does a planner need? ›

You'll need:
  • knowledge of English language.
  • knowledge of geography.
  • the ability to work well with others.
  • analytical thinking skills.
  • excellent verbal communication skills.
  • persistence and determination.
  • ambition and a desire to succeed.
  • business management skills.

What are the 7 stages of the planning process? ›

How to Strategic Plan in 7 Steps
  • Step 1: Environmental Scan. ...
  • Step 2: Internal Analysis. ...
  • Step 3: Strategic Direction. ...
  • Step 4: Develop Goals and Objectives. ...
  • Step 5: Define Metrics, Set Timelines, and Track Progress. ...
  • Step 6: Write and Publish a Strategic Plan. ...
  • Step 7: Plan for Implementation and the Future.
26 Apr 2022


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