Top 16 Collaborative Productivity Tools for Designers 2022 (2022)

A detailed list of design collaboration tools to work better as a team to bring the most creative designs to life.

Designers worldwide are just starting to adjust to a work culture based purely on remote communication, and that does not include those who have been freelance designing for the last couple of years. These days, finding a small contract job is easier than ever, primarily because of the restrictions that may come in place.

As the number of designers and developers who work increases remotely, so does the number of collaborative work tools helping designers communicate with co-workers and clients instantaneously, productively, and reliably. Managing reports and support tickets, doing real-time design editing, and other things that would be so much easier to do in person are now available online through a range of tools built specifically for those purposes.

Without further hesitation, let’s look at the best design collaboration tools for creatives.

InVision

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InVision is a well-known platform for design collaboration. With the help of InVision, teams across many different categories — design, management, marketing, etc. — can easily evaluate product ideas before anyone even can write any code for them. In-built tools let team members build prototypes with fully functional feedback systems. This lets you experience the product before starting the actual coding work. Companies like Yammer publicly advertise the usability of InVision and how it helps them build products that people love.

Yammer

Top 16 Collaborative Productivity Tools for Designers 2022 (2)
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Yammer is an enterprise social network for small and big businesses. Teams using Yammer can take advantage of the reliable collaboration tools that allow every team member to stay on top of things without hassle. Store, find, organize, and plan things ahead of time, which become accessible to everyone in the team.

Some of the most popular features of Yammer are:

  • Has a mobile app that lets you carry your work and your team wherever you go.
  • Share ideas and work in an open environment that’s inviting and easy to use.
  • Built-in features allow sharing of photos and videos that enrich the work experience.
  • Real-time notifications help you stay productive while waiting for the next update and/or push.

Yammer is a great platform for anyone looking to become closer friends with their existing work team.

Chanty

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Communicate with your team and collaborate on new projects with ease by employing the user-friendly Chanty. It is a modern tool that anyone can take to their total advantage to boost the workflow and get things done quicker. Keep in mind, you can start working with Chanty free of charge and only later upgrade to the premium package (if even necessary).

Some of the features of Chanty are audio calls, voice messaging, guest users, screen sharing and dark mode toggle. If you would like to test the waters, you can even book a demo first and go from there. It also supports video calls and task management with the Kanban board.Once you go Chanty, there is no turning back.

GoVisually

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GoVisually offers designers a simple way to collaborate on the designs they’re working on. You can upload your designs/mockups, at which point, you’re given a link that you can share with your team members or clients. Together, you can find solutions to parts of design that might not be flowing as they should, or might be different from what the client expected in the first place. This helps those who constantly find themselves with clients who over-expect certain design features. It is, overall, a great way to find common ground.

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Slack

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Slack has exploded in popularity in recent years. While it’s not a strict design collaboration tool per se, many designers and developers use Slack for that reason alone: to collaborate on stuff, quickly and effectively. Slack lets you create private talk rooms and upload and manage files. All conversations are recorded, so you can always return to them when necessary. It works great on mobile, as well as all available Internet browsers.

Trello

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Trello is the big brother of Slack, though it doesn’t work as an instant messaging system. Trello adapts to your project, team, and workflow. Its users will find it incredibly easy to organize and plan things ahead of time and stay on top of the latest changes and necessary optimizations, whether for design or development work. Like a whiteboard with superpowers, Trello is simple to use and infinitely flexible. You’ll know exactly what needs to get done, who will do it, and what’s coming up next. Plus, everything you do is synced and saved instantly to the cloud. That way, all your devices are always up to date.

Interact

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More enterprise-oriented teams will benefit greatly from the features that Interact brings to the internal work process. Whether your team is looking to communicate, collaborate or share, Interact takes care of all the necessities that may stand in the way of making multiple workstations seem like one. Their Intelligence Store platform keeps logs of actions, allowing tailoring and intelligently displaying content to the team members working with the particular projects. Interact Intranet promotes a culture of collaboration and idea-sharing through corporate social networking and microblogs.

Asana

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Asana is a clever tool that helps organize the entire team, no matter how small or big. With Asana, you have a virtual work manager who takes care of anything and everything. Whether it is working on a new blog post, hiring new employees, whatever, you can organize it successfully with the assistance of Asana. Also, Asana gives you a complete overview of your entire time. You can see who is working on what project and when.

Timelines, boards, workflow control and having a better understanding of the overall progress of your business or project, all this and heaps more with Asana. With all the data and stats, you have a better grip of whether or not things are going in the right direction. This offers you to act accordingly ASAP and march to the success you want to achieve.

Visme

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When working on content for your website, blog, social media, and even email marketing, collaborate with the team by utilizing the power of Visme. The tool comes in handy for individuals, businesses, agencies, and educational intentions, like schools and universities. This shows how amazingly flexible and adaptable Visme is. It works for all, and you can even start entirely free of charge. The free plan supports up to five projects, 100 MB storage, charts, widgets, and templates. Sure, you are limited with the amount of material that you get, still, it is more than enough to get the gist of Visme.

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With Visme, you can work on infographics, presentations, ads, reports, graphics, and other visuals by collaborating with others, making sure branding and regulations stay intact. You can set user permissions, track and analyze results and even reduce the design costs. Make some noise with Visme now.

Google Keep

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Google Keep is a tad different from other collaborative productivity tools for designers on this list. Still, it does the trick, as it helps you keep everything as organized as possible. Whatever is on your mind, you can have Google Keep save it, so you do not forget it. Whether that’s new design ideas or creating a to-do list, whatever the case, Google Keep handles it with ease for your convenience. You can even set a location- and time-based reminder, meaning you will never again forget a thing.

You can also share all and everything that you are up to with your team members. This way, you avoid messaging entirely, as you can see things get done in real-time. Also, all these design features and functions are available for you to style Google Keep to your liking, so you will find stuff much quicker.

Cage

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Cage is another spectacular, flexible, and versatile solution that helps teams connect in a pleasant atmosphere that boosts productivity through the roof. Freelancers, agencies, studios, in-house teams, you name it, Cage is for everyone. There are different pricing options available for you to choose that meet your expectations best. You can even start with the free plan and see how great Cage is for your information. Not just that, but how much time you can save with a single productivity tool.

Activity streams, approvals, presentations, file annotations, history, sharing, and many more goodies await every Cage user. In addition to that, you can also connect Cage with other tools, like Slack, Dropbox and Adobe XD. If you are ready to remodel how you cooperate with your team, you now know that Cage is a perfect decision. Why waste time if you can have so much more work done a whole lot swifter?

Mural

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Mural is a great example of someone who works in design struggling to make his team efforts work. Instead of finding an unreliable remote solution, Mariano Suarez Battan decided to build his design collaboration platform that already employs more than 10 people. Mural is your visual thinking box for your whole team. Use the collaborative design board to create, build and inspire ideas so that everyone feels part of the entire design process.

Conceptboard

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Conceptboard is a collaborative, whiteboard-based project management tool in the cloud! All your projects are stored in one place, categorized by folders. You can also share ideas, leave notes, upload files, and leave feedback for any new project your team has started working on. Because it is a project management tool, you will find it easy to create projects specifically for collecting feedback and put together projects for your teams to start working on. It’s the perfect platform for doing collaborative visual design work.

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Approval Studio

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Approval Studio is an outstanding collaborative productivity tool for designers and other creative individuals. It simplifies working on a project either with co-workers or clients. Easily connect with everyone and track every single project step. You can easily add comments and annotations, which will help speed up the realization of the next masterpiece you are working on. What’s cool about Approval Studio is that you can work with several companies yet use just one account. Very convenient, if you will.

Automated file versioning, comprehensive reporting, and quick design/artwork approval process, all packed in this special online proofing software. Other unique features of Approval Studio are real-time collaborations, project team management, enterprise-level proof tool, and task prioritization to name a few. Also, with the outstanding Approval Studio, you can create your professional social-inspired network. That said, invite other designers and professionals at free will. Kick things off by requesting a personal demo and go from there. As soon as you enter the world of Approval Studio, all the rest becomes history.

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Binfire

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Binfire, yet another project management platform, focuses on collaboration between small and big teams that need to get projects going efficiently. A collaborative whiteboard enables you and your team members to communicate with clients directly and solve all their problems within the single whiteboard itself. Keep your clients in the design process loop and send frequent updates on the changes since the last version. Teams who use similar design styles for their work will be pleased to know that Binfire provides an option to save templates that you can use for any new project, saving yourself and your team a ton of time.

Red Pen

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Red Pen is a point-and-click design collaboration tool. It enables you and your team to interact in real-time on the designs you wish to proceed with. Be creative about why you want to do things in a certain way. At the same time, keep track of all the changes made in earlier versions. From there, you can find your way into the final version.

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FAQs

What is the must have collaboration tool of 2022? ›

Slack. If you're looking to improve team collaboration, Slack is your best bet. This online project collaboration tool helps bring teams together to plan, schedule, and manage multiple projects on a single platform.

How do you collab with designers? ›

9 Tips for Collaborating with Designers
  1. Explain why you're asking them to do the work. ...
  2. Brief them well. ...
  3. Be prepared to answer a lot of questions at the start of a project, and listen hard. ...
  4. Encourage debate. ...
  5. Include designers in the decision-making process. ...
  6. Speak like a human (and don't try too hard).
26 Jun 2017

What collaborative software is considered as with highest growth potential today? ›

Coordination. The most recent collaborative software type and the one with the highest growth potential today, coordination software solutions help you manage complex or big interdependent tasks with a common goal.

What are the types of collaboration tools? ›

Types of Collaboration Tools
  • Calendar sharing tools: The shared calendar facilitates the organization of appointments and meetings without the need to consult all participants. ...
  • File sharing tools: ...
  • Instant messaging: ...
  • Document synchronization: ...
  • Cloud storage: ...
  • Video-conferencing: ...
  • Whiteboards:

What are digital collaborative tools? ›

Collaboration tools enable employees to work together on a project without being in the same location. It helps them communicate effectively and organize projects easily to increase workflow while remote or traveling for business.

What are collaboration tools for business? ›

Definition: Collaboration tools

Online collaboration tools are apps, software programs, or platforms that help businesses and their people streamline the creative process, and work together more effectively, and efficiently.

Why do designers often work collaboratively? ›

Collaborating with such versatile people allows a product or even a screen to be analysed from various angles and be designed to perfection. A balanced team of designers working together allows us to not only perceive strengths of our peers, but also learn from them.

What are three types of collaboration software? ›

In fact, there are three main types of collaboration software:
  • Communication. Early groupware such as Lotus notes focused on communications. ...
  • Conferencing. ...
  • Co-ordination.

What are the five features of collaborative software? ›

Common features in collaboration software
  • Social networking. Internal communication is organized into channels that are categorized by topic. ...
  • Document management. ...
  • Powerful search engine. ...
  • Task management. ...
  • Smooth user-interface on any device. ...
  • Security measures.

What type of software is used for collaborative efforts? ›

Collaborative software or groupware is application software designed to help people working on a common task to attain their goals. One of the earliest definitions of groupware is "intentional group processes plus software to support them".

What are the seven major collaborative technologies? ›

Voice calls, conferencing ( audio, video, or web), messaging ( email, voicemail), Instant messaging, and presence awareness are some features of communication and productivity.

What is technology tools for collaborative work? ›

Video conferencing with shared screen capabilities. Document-sharing software. Shared digital whiteboards, where users can ideate, review and edit information or data simultaneously. Shared applications, where users can simultaneously access certain apps in real time to check information.

What is collaboration tools and methods? ›

Any piece of technology that helps one person work with others to contribute to a larger mission is a collaboration tool worth using. Not every group needs the same type of tools for certain tasks, but all groups need diverse ways of functioning together. The easier it is to collaborate, the easier it is to succeed.

What is slack collaboration tool? ›

Slack is a messaging app for business that connects people to the information they need. By bringing people together to work as one unified team, Slack transforms the way organizations communicate.

What is Miro tool? ›

Miro is the online collaborative whiteboard platform that enables distributed teams to work effectively together, from brainstorming with digital sticky notes to planning and managing agile workflows.

Does Google have a collaboration tool? ›

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

What is 21st century collaboration skills? ›

Being an effective collaborator means not only being able to work with others, but also being able to learn from, share with, and express oneself to them. Most importantly, an openness to collaboration and sharing creative ideas means that children communicate with each other more in class.

What are the key components of collaboration? ›

7 Essential Elements of Collaboration
  • Cooperation.
  • Assertiveness.
  • Autonomy.
  • Responsibility/Accountability.
  • Communication.
  • Coordination.
  • Mutual Trust and Respect.

How do online collaboration tools work? ›

An online collaboration tool gives you total control over who sees your data. You can set permissions, only allowing certain individuals or teams to view a document or a series of documents. Leading vendors also put strict security measures in place to ensure that the software can't be hacked.

Is Facebook a collaborative tool? ›

Facebook Announces New Collaboration Tools for Workplace, Including First Steps into VR Offices. Facebook CEO Mark Zuckerberg has outlined a range of new remote collaboration tools for the company's professional Workplace platform, including video chat Rooms and new ways to connect via Portal.

What are the communication tools? ›

A wide variety of communication tools are used for external and internal communication. These tools include mail, email, telephones, cell phones, smartphones, computers, video and web conferencing tools, social networking, as well as online collaboration and productivity platforms.

What is a highly collaborative software development process? ›

The Waterfall model can be regarded as a stringently sequential process, however, the Agile methodology is a highly collaborative software for the development process, thereby leading to better team input and faster problem-solving.

How do you improve team collaboration? ›

10 Smart Ideas to Really Improve Employee Collaboration
  1. Create a supportive work environment.
  2. Communicate expectations clearly.
  3. Use an online platform to communicate.
  4. Work with your employees' strengths.
  5. Encourage team members to brainstorm.
  6. Invest in automation for your business.
  7. Create overlap zones.
15 Jun 2022

How do you effectively work together? ›

12 easy ways to improve workplace teamwork
  1. The role of leaders. It starts at the top. ...
  2. Communicate, every day, every way. Good communication is at the heart of great teamwork. ...
  3. Exercise together. ...
  4. Establish team rules. ...
  5. Clarify purpose. ...
  6. Recognize and reward. ...
  7. Office space. ...
  8. Take a break.

What makes a strong design team? ›

Good communication and feedback exchange. A good opportunity for designers because of many design projects. One clearly defined vision and goal for each project. Roles are clearly defined.

What makes a successful design team? ›

For a design team to be successful, our empathy must go beyond the people we are designing for and include the people we are designing with. Applying empathy to collaboration and co-designing helps everyone feel included; it lets them know that their ideas and experiences are valued.

How do you structure a creative team? ›

How to build a creative team structure
  1. Consider the size of the organization. ...
  2. Focus on employee growth and development. ...
  3. Provide access to high-quality tools and technology. ...
  4. Fill any skill or knowledge gaps the team may have.
22 Jun 2021

What is collaboration in design thinking? ›

Collaborative design is a process in which designers from different disciplines share their knowledge about both the design process and the design content. They do that in order to create shared understanding about design situation, which is shared design thinking process.

How can I help graphic designers? ›

How To Talk To Your Graphic Designer
  1. Speak up early. Give feedback early and often. ...
  2. Be specific. ...
  3. Talk about making improvements, not about mistakes. ...
  4. Listen to what your designer has to say. ...
  5. Allow your designer some freedom.
12 Sept 2014

What is collaborative design cycle? ›

What is Collaborative Design? Collaborative design is where teams embrace the entire process of creating an asset, from brainstorming to allocating tasks and team members. It's a multi-pronged process that involves planning and strategy that revolves around feedback and is delivered collaboratively.

Why is collaboration important in product design? ›

Design collaborations enable different professionals to gather and improve their artwork as a collective effort. For example, if there are multiple designers in a team, then they can come up with various ideas and work on it by combining their skills and experience to render the best possible results.

What are synchronous collaboration tools? ›

Synchronous collaboration tools require a team to work at the same time. Examples include instant messaging, application sharing and whiteboard. Asynchronous tools allow team to work at different times. Examples of early tools include E-mail, bulletin board and web logs.

What is a team collaboration software? ›

Collaboration software is any kind of platform or app that helps teams communicate, work together, meet their goals, and contribute to the company's bottom line. With collaboration softwares, teams can: brainstorm ideas. contribute to projects. share knowledge and data from one source of truth.

Which common software features are most helpful for collaborating on documents? ›

7 Essential Features For A Document Collaboration Software
  • Autosave. Most project management apps have an autosave feature that ensures teams don't lose important information. ...
  • Version control. ...
  • Edit tracking. ...
  • Multiple formats. ...
  • 5. Comments. ...
  • Mobile-friendly. ...
  • Large storage space.
15 Jul 2022

What are the 5 essential features of an online collaborative tool? ›

The 5 Essential Features of an Online Collaborative Tool
  • Easy and clean interface.
  • Permissions control.
  • File storage with document versioning.
  • Whiteboard.
  • Document Locking.

What traits do you look for in collaboration tools? ›

9 Essential Features For Every Virtual Collaboration Tool
  • Cloud-Based File Storage. ...
  • Cross-Functional Collaboration. ...
  • Internal Messaging. ...
  • External Notifications. ...
  • Calendar Views. ...
  • Security Features. ...
  • Mobile-Friendly Design. ...
  • Intuitive Interface.

Is Messenger a collaborative tool? ›

While Messenger is appropriate for having fun with friends, it's viability as a collaborative tool is undermined by the sheer number of things that can be done within the app.

What are the types of collaboration tools? ›

Types of Collaboration Tools
  • Calendar sharing tools: The shared calendar facilitates the organization of appointments and meetings without the need to consult all participants. ...
  • File sharing tools: ...
  • Instant messaging: ...
  • Document synchronization: ...
  • Cloud storage: ...
  • Video-conferencing: ...
  • Whiteboards:

What are digital collaborative tools? ›

Collaboration tools enable employees to work together on a project without being in the same location. It helps them communicate effectively and organize projects easily to increase workflow while remote or traveling for business.

What collaborative software is considered as with highest growth potential today? ›

Coordination. The most recent collaborative software type and the one with the highest growth potential today, coordination software solutions help you manage complex or big interdependent tasks with a common goal.

What are desktop collaborative tools most often used for? ›

Collaboration tools are essential for keeping the team aligned, whether remote or in-office. There are dozens of different tools that can help you simplify communication, knowledge sharing, task management, software development, and other processes.
...
Calendar software
  • Google Calendar. ...
  • Microsoft Outlook. ...
  • Microsoft Exchange.
15 Jul 2021

What is remote collaboration? ›

Remote collaboration is the process by which geographic distance is removed as a deterrent to teamwork. It facilitates communication and productivity among a dispersed team of employees, wherever they are, to achieve a common goal. Remote collaboration tools can help bring even far-flung employees together.

How do you collaborate with a remote team? ›

Ways to Increase the Efficiency of Workforce While Collaborating Remotely
  1. Communication. Effective communication is the key to enhance remote team collaboration. ...
  2. Clear Goals and Objectives. ...
  3. Support Each Other. ...
  4. Maintain Transparency. ...
  5. Virtual Team Building Activities.
8 Aug 2022

Can you name other tools that could be helpful in remote collaboration? ›

Read about how InVision's remote team uses Slack

The ones I use most frequently are Slack, Zoom, Buffer, Dropbox Paper, and Trello.

What are the seven major collaborative technologies? ›

Voice calls, conferencing ( audio, video, or web), messaging ( email, voicemail), Instant messaging, and presence awareness are some features of communication and productivity.

What is technology tools for collaborative work? ›

Video conferencing with shared screen capabilities. Document-sharing software. Shared digital whiteboards, where users can ideate, review and edit information or data simultaneously. Shared applications, where users can simultaneously access certain apps in real time to check information.

What are the six collaborative behaviors? ›

To help you optimize the power of collaboration, here are six crucial leadership behaviors:
  • Silo “busting” ...
  • Building trust. ...
  • Aligning body language. ...
  • Promoting diversity. ...
  • Sharpening “soft” skills. ...
  • Creating “psychological safety”
11 Jul 2017

How do you communicate effectively remotely? ›

6 Tips For Better Communication With Remote Teams
  1. Show empathy, and remember we're all human. ...
  2. Say “good morning” ...
  3. Convert in-person meetings to video meetings. ...
  4. Build camaraderie with a virtual “water cooler” ...
  5. Invest in internal messaging tools. ...
  6. Grow personal connections with fun.

What are the two actions you can take to make sure your team is in sync with ways of working virtually? ›

7 tips to stay in sync with your team when working remotely
  • Specify common working hours (if possible) ...
  • Make sure things are easy to find. ...
  • Create productive meetings. ...
  • Keep track of daily tasks. ...
  • More conversations. ...
  • Address questions and problems ASAP. ...
  • Build a healthy relationship.
28 Apr 2020

What are five 5 techniques for effective collaboration in the context of a remote team working environment? ›

Five principles for collaborating in a remote team
  • Align your team around a shared vision. ...
  • Communicate in the context of your projects. ...
  • Set expectations for communication. ...
  • Make the most of meetings. ...
  • Prioritize in-depth work.

How do you collaborate better in a team? ›

10 Smart Ideas to Really Improve Employee Collaboration
  1. Create a supportive work environment.
  2. Communicate expectations clearly.
  3. Use an online platform to communicate.
  4. Work with your employees' strengths.
  5. Encourage team members to brainstorm.
  6. Invest in automation for your business.
  7. Create overlap zones.
15 Jun 2022

What is slack collaboration tool? ›

Slack is a messaging app for business that connects people to the information they need. By bringing people together to work as one unified team, Slack transforms the way organizations communicate.

Does Google have a collaboration tool? ›

Similar to G Suite, all Google Workspace plans provide a custom email for your business and include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, Sites, and more.

What are two digital tools that are used for communicating virtually? ›

The Best Virtual Communication Tools for Business in 2021
  • Zoom.
  • Slack.
  • Jell.
  • Microsoft Teams.
  • Twist.
19 Nov 2019

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