Get a graphic designer email signature that stands out (10 steps) (2022)

What’s on this page

  1. See graphic designer signature template examples for inspiration
  2. Why design your email signature in HTML
  3. Why you shouldn’t waste time or money coding HTML
  4. Keep your creative input simple but memorable
  5. Only add essential information
  6. Express yourself through your Image and logo
  7. Create a visual hierarchy with font sizes and negative space
  8. Make your prospective clients an offer
  9. Showcase your portfolio with social media icons
  10. Generate your graphic designer email signature in just a few minutes

1

Get inspired by examples of successful graphic designer signatures

You can kickstart your creative process by studying what other designers have done before you. Take a look at some of the graphic designer signature templates we made based on real signatures made by our users.

Graphic designer signature templates you can use

ToSubject ToSubject ToSubject ToSubject ToSubject ToSubject ToSubject ToSubject

Browse more templates

2

Design your email signature in HTML

Most email platforms such as Gmail, Outlook, or Mac mail are HTML-based. It’s important to know that they’re set to be responsive, meaning that they adjust the content presentation to fit different screen sizes and devices.

If you design and publish your signature block as an image, it will be extremely hard to read on a small mobile device or staggeringly large on a desktop screen. Some image formats may even be incompatible with certain devices or email platforms. Don’t take this risk. Design for HTML.

3

Don’t waste time or money coding HTML

As a graphic designer, you will probably want to design every aspect of your email signature. I would discourage you from spending your time on small details, for 3 reasons.

First, your signature is about the information before it is about the design, and being too flashy may take away from the simplicity of your signature.

Secondly, there are many great free email signature generators that are simple to use and offer you enough opportunities to add your personal touch. Make use of a generator and save yourself the headache.

(Video) How to Create a Professional HTML Email Signature in Under 5 Minutes (for FREE)

I think Wisestamp is the best HTML email signature generator out there. We’re the only ones that set up your signature in 1-click. No need to do anything manually. But maybe I’m biased, sotry usand the alternatives for yourself.

Lastly, if you’re not experienced with coding HTML for email platforms, you may end up with broken and unresponsive code that will mess up your beautiful design.

Get a graphic designer email signature that stands out (10 steps) (9)

Example of a broken HTML unresponsive signature

Like I said, your signature is about the information, not the looks. Your creative input is awesome and it is welcome. As a graphic designer what you’re essentially offering your customers is your creativity, but within the context of an email signature, it shouldn’t come at the expense of your contact and professional information.

What I advise you to do is to add creative elements sparsely and in a way that will make your branding memorable. Make a beautiful logo or animated GIF, or add an elegant banner with a discount or seasonal sale. These are modest but crucial opportunities for you to showcase your talent for design.

To

Subject

Make it yours

Get a graphic designer email signature that stands out (10 steps) (10)

Simple but memorable creative GIF

5

Only add essential information

Your email signature is a tiny little thing that’s supposed to tell people who you are, what you do, how to contact you, and even a business offer. This is a lot to ask from such a small block of content. So, maximizing the “information real estate” in your signature block is crucial for an effective graphic designer business signature. Whatever you do, you should avoid overloading your signature with text, or it will look like one big indiscernible chunk.

I advise that you add only the essential details:

  1. Full name
  2. Company name (if you have one)
  3. Job title
  4. Direct phone number (mobile or otherwise)
  5. Website

I don’t mean to say that it ends here. You have other block elements to add alongside your professional details, like social media icons or attention-grabbing animated banners.

6

Express yourself through your image and logo

(Video) Create A Professional E-Mail Signature FOR FREE!

If you choose to add your image or logo, you will notice that the human eye will naturally gravitate towards them. As you know, visuals have the power to anchor our attention, and you can make good use of this by adding self-expression, subtext, and a sense of balance to your signature.

Some cool things you should consider doing:

  • Add a GIFto your signature block so you could take full advantage of the space for a single image instead of resorting to allocating 2 spaces for a personal image AND a logo. You can upload 2 images to our signature builder and it will automatically set up the GIF for you.
  • Illustrate or draw an imageof your face (instead of a simple photo) to show both you and your graphic design skills at the same time.
  • Include an image of you with a creative touchsuch as clothing, earrings, hairstyles, or tattoos.
  • Add motion or activity to your image. Use an image in which you’re looking towards your contact details, or pointing to them with your finger. Use an image of you holding your graphic art pen etc.

To

Subject

Make it yours

Get a graphic designer email signature that stands out (10 steps) (12)

Signature image showing movement

7

Create a visual hierarchy with font sizes and negative space

Create hierarchy using dividers

We mentioned not overloading your signature with text, however, you can still provide all the relevant information without cramping your signature. This can be done by creating a visual hierarchy.

You have 3 main ways of doing this: using font size and style, using dividers, and using negative space.

Creating hierarchy through fonts:

This can be done using size, bolding or capitalizing letters. The most common way of presenting hierarchy is top-down, meaning that you start at the top left with visually prominent text and gradually reduce prominence as you descend downwards to the right.

In practice, it will look something like this:

Your name | Your business name

Your job title

Information labels (PHONE; ADDRESS; WEBSITE etc.)

Basic text

You can use line-dividers or background-color-dividers to split your signature footer into different sections. This will give your readers an intuitive understanding of the information included in your footer and what you consider more important within it.

(Video) How to design a great email signature ? | Tips to create email signature .

Get a graphic designer email signature that stands out (10 steps) (13)

Graphic designer signature footer divider templates

Create hierarchy using whitespace

Don’t forget to use negative space to let the text in your signature breath and to help the images anchor the eye.

8

Make your prospective clients an offer

As a professional, you will probably send out thousands of emails each year. Every email sent is an opportunity to make a business offer. Even if the mail subject has nothing to do with your job, you never know if somebody on the other side could be in need of your services, or knows of someone that may need them.

I advise you to add a button, a link, or a clickable banner with a clear call to action that offers an immediate payoff. It can simply be a discount, a free consultation, or a free bonus for anyone who clicks the button and fills out a short form.

Do this right and your email signature footer can be a robust marketing channel for your graphic design business.

You should know that Wisestamp lets you do all this in a few simple steps with no coding or complicated setup.

To

Subject

(Video) Design a Flawless Email Signature Template || WiseStamp Email Signature Tutorial
Make it yours

Get a graphic designer email signature that stands out (10 steps) (14)

Banner/Button CTA

9

If you have a collection or a portfolio set up on social media, don’t let it go to waste, add social icons to your email signature.

These social links don’t take up much room but add a lot of value. Each social media link can be a gateway to your portfolio. Make sure those social networks are showing your best work and they should speak for themselves. Most signature editors, including ours, will let you add icon links, as easy as pie.

If you’re big on Instagram or Pinterest (or any other social media platform that helps your sales or branding), I advise you to use a big button. We have special templates that are recommended for this, with 2 large styled buttons at the bottom of your signature.

BTW, one really cool feature that Wisestamp has for you is anintegrated Instagram gallery that presents your latest publicationsat the bottom of the signature block.

To

Subject

Make it yours

Get a graphic designer email signature that stands out (10 steps) (15)

Design student signature with social media buttons

10

Create your graphic designer email signature with Wisestamp free generator

Make some coffee, sit down, and start creating your signature now. By the time you finish your coffee, you’ll be a proud owner of a brand new graphic designer email signature. Have fun!

Let’s make your signature

FAQs

What is an email signature example? ›

A personal email signature should include your full name, a photo of yourself, a direct phone number, a hyperlinked website address, and social media icons with links to your personal profiles. If you are currently employed, include your job title.

How do you write a good signature? ›

How to write a signature
  1. Decide what you want your signature to convey. ...
  2. Analyze the letters in your name. ...
  3. Determine what parts of your name you want to include. ...
  4. Experiment with different styles. ...
  5. Think outside of the box. ...
  6. Choose your favorite signature.

How should a signature on an email look? ›

Similar to the example above, here's another simplified signature for professionals who want to keep their signature clear and straightforward. The main ingredients users include are: name, position title, company logo, contact information, website/social media links.

What your email signature says about you? ›

Your email closing leaves an impression. It reveals clues about you — your personality, your status, your approach, your intention. It can help you to build stronger bonds or conversely, close them off.

What should your signature look like? ›

Your signature should be easy to write and reproduce. It should feel good coming off of your hand, and it should be simple enough that you can dash it off in a matter of seconds. Your signature should suit your purpose and personality. If you want to show your dramatic side, use a signature with flair.

How do I create a signature for my business? ›

How to create a company-wide email signature in Microsoft 365 for ...

How do you write a professional email? ›

Professional Email Address Format

The most standard and recommended form of a professional email address is of course the firstname.lastname@domain.tld format. But there are some other ways you can get a professional email address, such as: firstnameinitial.lastname@domain.tld. firstnameinitiallastname@domain.tld.

Which Colour is best for email signature? ›

White is associated with purity, perfection and safety. Black denotes power and authority. Together these two basic colors make a great combination, generally accepted and essential for every email signature.

Which signature is the most formal? ›

Formal email best regards
  • “Yours sincerely”
  • “Sincerely”
  • “Yours faithfully”

How many lines should an email signature be? ›

Less is more: E-mail signatures should not be longer than 10 lines. Go wider rather than longer, and use pipes (|) to separate components. Use two spaces between content and pipes. Images and logos: Do not use images or logos within the e-mail signature.

What does a signature need to include? ›

A legal signature has the following characteristics: It's a sign, mark, character, symbol or letters written, stylized or drawn and unique to a person. The process of signing conveys the expression of consent.

Is a signature your full name? ›

Because your signature identifies you, it should be consistent. It doesn't have to be your full name — unless you're specifically trying to match a previous authorized signature. You can choose to use just your initials instead, as one example.

Why you should have an email signature? ›

A signature is the perfect opportunity to brand every message you send. It establishes and reinforces who you are as a company. By creating a cohesive email signature for each employee on your team, you create brand recognition in every person to whom your employees send emails.

What should a student signature look like? ›

Student signatures may differ from one another, but some common elements surely have to be included. Your full name, including initials or middle name. Make sure you do not use any nicknames or names your friends call you. Status.

What is professional email signature? ›

A professional email signature includes the essential information about you and your business. It will include your name, job title, company, phone number, address, and website link.

Should I put my picture in my email signature? ›

You should never use an image as your email signature for multiple reasons: Most email clients do not automatically download and display images. The recipient cannot copy your contact details. You will not be able to include multiple hyperlinks in the image.

What should not be done in an email signature? ›

What should be avoided in an email signature?
  • Using fonts and colors that are hard to read.
  • Including motivational quotes (it doesn't look professional)
  • Adding links to all of your social media profiles (it might negatively impact your email loading times)
9 Dec 2021

How do I add my logo to my email signature? ›

Open a new message and then select Signature > Signatures. In the Select signature to edit box, choose the signature you want to add a logo or image to. , locate your image file, and select Insert. To resize your image, right-click the image, then choose Picture.

What is an email signature generator? ›

Also called Signature Generator, it helps add your name, job title, phone number, website or multiple social media links at the end of emails in a personalized way.

How do I create a professional email signature in Outlook? ›

Open Outlook's in-app editor
  1. Go to the search box at the top-left side of your Outlook screen and type in “signature”
  2. Click on the “Signature” result that appears.
  3. Click on “Signature” from the dropdown menu and you'll be prompted to set a signature in Outlook using the in-app signature editor.

What is the best way to end an email? ›

Here are a few of the most common ways to end a professional email:
  1. Best.
  2. Sincerely.
  3. Regards.
  4. Kind regards.
  5. Thank you.
  6. Warm wishes.
  7. With gratitude.
  8. Many thanks.

Can I end an email with just my name? ›

There are multiple ways to close email messages. First you must choose your closing word or phrase, if you wish to include one — for example, Thank you or Regards. If you know your recipient and are addressing him or her by first name, in most cases you can then add just your first name.

How do you say regards in an email? ›

Examples of proper ways to end an email
  1. Formal (business): Yours sincerely; Sincerely.
  2. Semi-formal: With best regards; With kindest regards; Warmest regards.
  3. Informal: Regards; Kind regards; Best regards.
  4. Personal: Yours truly; Cheers; Love.
23 Sept 2022

Does my signature matter? ›

The way you sign your name says more about your personality than you'd think. You might think of it as little more than a line of ink, but a signature can actually reveal a whole lot about the person writing it.

How do I create an image of my signature? ›

Create signature image with transparent background - YouTube

What is company signature? ›

A branded email signature is an email signature that's consistent with your company branding guidelines. A branded signature should include your brand logo, use your brand colors, and strive to tell your brand story. To have a positive impact on your business, a brand signature should be added to all employee emails.

How do I add multiple titles to my email signature? ›

Separate with Dashes

If you have more than two pertinent job titles, include them on the same line as the others, also separated by slashes. Next, follow it with contact information, using no more than two or three lines for the signature.

How do I add company details to my email? ›

How to Create a Company Email Signature in Gmail / Google Apps

What is a good email name? ›

Characteristics Of Good Email Names:

They comprise your first and last name. They are short, easy to pronounce, and remember. Good email names do not contain random numbers & special characters — except dot, underscores & hyphens.

How can I improve my email writing skills? ›

9 tips to improve your email writing skills
  1. Be precise. When communicating through email, always be specific with what you're talking about. ...
  2. Optimize your subject line. ...
  3. Be formal when appropriate. ...
  4. Get help if you need it. ...
  5. Be consistent. ...
  6. Manners cost nothing. ...
  7. Find your voice.
20 Jun 2017

What is a unique email address? ›

What is a unique email address? A unique email address is an email that only you can access (i.e. is not shared with other people). You may use your personal email address or a business email address.

Which signature is the most formal? ›

Formal email best regards
  • “Yours sincerely”
  • “Sincerely”
  • “Yours faithfully”

What is professional email signature? ›

A professional email signature includes the essential information about you and your business. It will include your name, job title, company, phone number, address, and website link.

Which Colour is best for email signature? ›

White is associated with purity, perfection and safety. Black denotes power and authority. Together these two basic colors make a great combination, generally accepted and essential for every email signature.

What your email signature says about you? ›

Your email closing leaves an impression. It reveals clues about you — your personality, your status, your approach, your intention. It can help you to build stronger bonds or conversely, close them off.

What is another way to say best regards? ›

"Best Regards" Alternatives
  • Respectfully.
  • Best.
  • All the best.
  • Thank you.
  • Thanks again.
  • Thanks in advance.
  • Thank you for your time.
  • Cheers.
25 Jun 2019

How do you say stay in touch professionally? ›

You can say, “Thanks, I will!” If you want to stay in touch and you're ready to make that effort. Better yet, let them know when your schedule is open and you can grab a coffee. But if you don't intend on staying in touch, you can politely respond with just “Thanks!” How do you write a “keep in touch” letter?

What can I say instead of kind regards? ›

It is a semi-formal letter ending that is appropriate for both personal and business correspondence. "Best regards" conveys a sense of respect for the recipient but does not imply a close personal relationship. Additionally, "best wishes," "all the best," and "warmly" are similar closings.

How many lines should an email signature be? ›

Less is more: E-mail signatures should not be longer than 10 lines. Go wider rather than longer, and use pipes (|) to separate components. Use two spaces between content and pipes. Images and logos: Do not use images or logos within the e-mail signature.

How can I make my email look good? ›

  1. 40 examples of beautiful email design to inspire your own newsletter. ...
  2. Experiment with color gradients. ...
  3. Have fun with animation. ...
  4. Separate information with color blocking. ...
  5. Keep it simple. ...
  6. Let your content shine. ...
  7. Develop a strong color palette. ...
  8. Make it pop with color.

Should I have an email signature? ›

Your email signature makes your emails trustworthy by showing your recipients who they're corresponding with (your full name and a photo of you) Your email signature provides your recipients with your contact details (your phone number and email address, your company's website and active social media accounts, etc.)

Should I write my name after regards? ›

First you must choose your closing word or phrase, if you wish to include one — for example, Thank you or Regards. If you know your recipient and are addressing him or her by first name, in most cases you can then add just your first name.

Can you say best regards in an email? ›

What does "best regards" mean? “Best regards” is a common, friendly closing for emails and written letters. When you see “best regards” near the end of a message, it simply means the writer wishes you well. It is a semiformal letter ending, versatile enough for both personal and professional correspondence.

Is it professional to have a quote in your email signature? ›

Adding quotes to your email signature is a popular way of including a spark of personality to your personal emails, but that doesn't mean you should use it professionally. In sales and marketing emails, including a quote in your signature can divide readers and distract them from the purpose of your message.

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