9 Event Management Software That Will Save You Time! See #eventprof's favorite tools. (2023)

Last updated: July 14th, 2022

As rewarding as event planning is, it can also be exhausting. In fact, Event Coordinator was listed as one of the top 5 most stressful jobs, with some organizers working up to 20 hour days. This means you probably know what it's like to miss sleep making sure everything comes together!

However, having the right event planning software under your belt can make a world of difference. Like a superhero needs their trusty sidekick, you need a set of event management tools to save you time taking care of logistics, so you can streamline your event to stay more productive and create the best experiences.

Below we'll review the 9 best event management software, each one useful for different stages of the event planning process. With many events already transitioning back onsite, we've also made sure to highlight the best tools for in-person or hybrid events, so you can choose the best option for your unique event.

How to Choose the Best Event Management Software

There are lots of purposes event management software can serve and a wide variety of features available, so start by prioritizing your needs. Do you want to save time handling tedious event management tasks such as creating and updating conference schedules over and over? Would you like to increase attendee participation and help your exhibitors create more businesses? How about saving money with a better event registration / ticketing system?

Next, make sure each tool provides what you need. While you read through the "Organizers' Favorite Event Management Software" listed below, ask yourself these questions:

  1. What do you need for your event? A ticketing system, a web or mobile brochure, event website, attendee engagement solutions, attendee check-in tool, lead retrieval tools for exhibitors? Write down everything you can think of.
  2. Is the event planning software mobile-friendly? Does the platform offer an app for your attendees too?
  3. What are its reviews like on app stores and software review sites such as G2?
  4. How easily can you adopt the software? Check if you can schedule a live demo or do a test drive in advance.

Organizers' Favorite Event Management Software

1. Eventbrite

This is a popular ticketing solution for events ranging from small meetups to large concerts. The system is customizable and can also be used to send email confirmations and reminders. It also allows people to register from both their phones and computers.

They charge an extra 3.5% of the ticket price plus $1.59 per ticket. While Eventbrite is well-known, some organizers think the fee is a bit high.

Summary: Popular for smaller or entertainment events, however a bit pricey compared to other registration tools and all-in-one event planning software. For example, Whova only charges 2% + $0.99 per paid ticket, which can save you several thousands of dollars.

2. Whova (All-in-One Event Management Software)

(Video) Time-Saving Tech Tools For Event Planning – #EventIcons Episode 73

Whova is an award-winning all-in-one event management platform. It has received the People's Choice Award and the Best Event App Award at the Event Technology Awards (the 'Oscars' of event technology) for multiple years, and it's also the only event management software on G2's Global Top 50 Best Software.

Rather than juggling multiple specialized event software platforms, Whova is built to help you manage your events from beginning to end with one system. Key features of Whova's event planning software include:

  • Mobile/desktop event app - with engagement and networking
  • Event registration / ticketing
  • Event website generation, event marketing
  • Name badge creation, attendee check-in, surveys
  • Sponsor and exhibitor showcase features

Summary: An affordable, mobile-friendly, all-in-one event management platform. Whova is widely used by 30,000+ in-person and virtual/hybrid events in the US/Canada, UK/Europe, Australia, Asia, and more. With the highest ratings in app stores and software review sites among all event apps, Whova offers customers a variety of time-saving tools.

9 Event Management Software That Will Save You Time! See #eventprof's favorite tools. (2)

The Whova event planning software was a great organizational and communication tool for our meeting participants. The app allowed us to engage each other throughout the event, kept our event paperless and provided us with great memories through the photo sharing. We look forward to using Whova for future conference management.

— Jay Harf, Vice President, L'Oreal

(Video) IN ANY EVENT | December 9 | Spotlight's on You, Virtual #EventProfs!

3. ConfTool

ConfTool helps you manage the submission and review process of academic abstracts and papers. It features advanced import and export options, facilitates communication between authors and participants, and uses customizable submission and review forms for contributions.

Organizers can choose between two different plans depending on their requirements: one for smaller events of up to 150 participants with basic features, and one for larger events with a wider range of features. In addition to managing abstracts, organizers also use the Pro package's conference management software for scheduling, registration, administration, and invoicing, among other features.

Summary: If you're holding a research heavy academic conference and want a reliable tool for abstract management, ConfTool is worth looking into. However, it isn't currently accessible on mobile, and is designed to support only limited aspects of the event, rather than function as a comprehensive event management software.

4. Boomset

Boomset is an event attendance tracking tool that provides check-in, on-demand badge printing and guest list management system. In addition to allowing facial recognition check-in, organizers can also track attendees with RFID-enabled wristbands. Using badges and wristbands, attendees can even purchase merchandise, meals, drinks during events.

If you'd like to add a fast check-in tool to your current event planning software, Boomset is a good option to consider. However, if you are hesitating to adopt a special device only for attendee check-in, first check whether your event management app provides a check-in feature with QR scanning.

Summary: While suitable for a big festival or a crowded event that needs a fast check-in, you might not want to adopt a special device just for check-in. If so, consider event management apps like Whova, which supports day-to-day check-in, session check-in, session capacity, and attendance management on smartphones.

5. Slack

This popular resource for team communication has also been used for session interaction within events. Slack allows you to create different channels for various topics within one workspace; so you can have private channels for your team to communicate, or public ones for attendees to use as discussion topics throughout the event.

In addition to group conversation, users can also message each other one-on-one, make video and voice calls, and share files through the app.

Summary: A great way to get in touch in the moment, though it will be hard to keep any back-end planning organized. While the easy communication is a great benefit, it can also be annoying for attendees to switch between platforms. You may want to consider a platform like Whova that can integrate communication features with the rest of the event.

(Video) Goodshuffle Pro Event Software

6. ProjectManager

9 Event Management Software That Will Save You Time! See #eventprof's favorite tools. (3)

ProjectManager.com is a cloud-based project management software, scalable to teams and businesses, that provides an approach to organizing, collaborating, and accelerating project delivery. For those in search of a solution that focuses on team efficiency and project organization, ProjectManager is definitely an option worth considering.

While ProjectManager is not designed specifically for events, it offers a centralized interface of tools for event organizers to manage schedules, tasks, and collaboration, to make event project management more efficient.

Summary: It's a great option for project management needs, but keep in mind that it lacks a comprehensive set of features in comparison to other event management software. If you're looking for a solution that provides specific event tools for things like registration, event engagement, or speaker management, check out the other options on this list.

7. Wix

Wix is a popular website-building tool used by organizers to create event webpages. It offers pre-made themes and templates, some designed specifically for event websites, and is fully customizable.

However, while it definitely simplifies website building, you still may experience a bit of a learning curve using Wix for the first time. What's more, you’ll have to manually update event content such as conference agenda and speaker information each time something changes, which is tedious and error-prone.

Summary: Wix is a general website builder, not an event planning software, but there are a few built-in themes for event websites. Still, its content management isn't integrated with any other event management tools. As an alternative, you may want to look into all-in-one event management systems, such as Whova, that will auto-update your web content (e.g., agenda, speaker lists) based on the information in the conference management software. Whova also provides an easy-to-use event website builder with many templates.

8. Slido

A well-known Q&A and live polling tool, Slido enables users to crowdsource top questions in order to drive meaningful conversations. A live poll increases attendee engagement and participation, so many event apps and conference management tools also provide live poll features.

If you are hesitant to adopt another app only for QA/live polls, first check whether your event app already offers these features. For example, some event management platforms will display results on a big screen, provide numerous live poll question templates for easy setup, or support question ranking, auto-reminders, embedding Q&A into speakers' slides, etc.

Summary: Slido is a specialized mobile app that can collect attendees' questions or get feedback through live polling. So if you'd like to have one versatile app providing other features as well (personalized agenda, announcement, networking, gamification, document/photo sharing), check out other tools like Whova.

9. Zoom Events

Chances are you're already familiar with Zoom and how to use it, making their upcoming event tool, Zoom Events, an intriguing option. The platform is meant to help organizers handle several aspects of event management, such as hosting sessions via streaming, helping share events and manage ticketing, and more.

(Video) Goodshuffle Pro Event Software

However Zoom Event has mostly been focused on smaller courses and webinar series. It also lacks some of the more advanced features other platforms might have, like digital booths for sponsors and exhibitors, so if you're planning a bigger conference or event, this may not be the right fit.

Summary: Zoom Events combines a few different steps of the event planning process, and is worth considering if you’re planning a small-scale event that won’t need all the features that all-in-one event planning software can provide. However, you may still want to consider these platforms if they allow you to opt in and out of which features you’ll need.

How It Works - Whova Event Planning Software

Curious how event planning software like Whova works? The video below shows how Whova helps busy event organizers save time and money and enhances the overall attendee experience.

Get Price Quote

Request a Demo


Free Live Demo - Whova Event Management Software

Now that we've given you this breakdown of popular event planning software, you can confidently decide which options to further explore. Especially as event formats are moving from virtual to in-person or hybrid, no two events will ever look exactly the same. So keep in mind that the "best" event software isn't the same for everyone. This process of selecting your event software platform is about finding the solutions that work best for your event, so you can be a rockstar event organizer.

(Video) How does Explara Event Management Platform help for better ROI?

Click here to request a free live demo from Whova, or here to get a breakdown of which features work best for in-person, virtual, and hybrid events.


Popular Articles

  • From 30% to 90%: How Did You Increase Your Event App Adoption?

FAQs

What are the main tools that can be used for planning of events? ›

7 of the Best Event Planning Tools
  • Slack/Skype.
  • Stay Focussed.
  • Monday.com.
  • GoTo Webinar.
  • Google Drive.
  • Swift Digital Event Management Software.
  • Trello.
24 Feb 2021

What are the 7 key elements of event management? ›

Event management has 7 key elements: event infrastructure, audience, attendees, organizers, venue, and media. Your event software should be able to manage all of these elements.

How do you manage time in event management? ›

6 time management tips for event planners
  1. Delegate the work. Event organizers passionately work on every last detail to ensure a flawless and fabulous event experience. ...
  2. Identify and act on quick wins. ...
  3. Take a break (or several) ...
  4. Pre-record event content. ...
  5. Use event tech to your advantage. ...
  6. Plan for surprises.
14 Apr 2022

What are 4 management tools? ›

Top 4 Project Management Tools
  • Jira. Jira is a comprehensive project management platform that comes ready to take any number of ideologies at any time. ...
  • Slack. Slack is a premiere team communications application that runs a fine line between instant messenger and project management tool. ...
  • OmniPlan. ...
  • Trello. ...
  • Conclusion.
17 Oct 2018

What A is the most effective event promotion tools? ›

Market your event to your audience using email

Email Marketing campaigns continue to be the most effective means to reach out to your consumers and invite them to an event. At 70%, event email marketing is known to be the most popular event marketing strategy among people who regularly host events.

What are the 3 planning tools? ›

Planning Tools are likely to be initiative-specific and may include: Organizational timelines. Action item checklists. Things-to-do checklists.

What is the most important planning tool? ›

Budgets are a very important planning tool, and organizations take their budgeting process very seriously. Some managers spend most of their time making sure that the expenses and projects they control do not exceed authorized spending limits.

What are 8 types of events? ›

8 types of events to get you started
  • Conferences.
  • Trade shows.
  • Networking events.
  • Workshops.
  • Team building events.
  • Product launch events.
  • Charity events.
  • Internal corporate events.
19 Oct 2022

What are the top 5 most important aspects of organizing an event? ›

5 things to consider when organising an event
  • Timings. When writing your event brief you need to include all details relevant to the event. ...
  • Attendance. Your event brief will outline who your event's target audience is. ...
  • Venue and entertainment. ...
  • Budget. ...
  • Evaluation. ...
  • Good luck!
4 Aug 2017

What are the 7 steps of time management? ›

7 Steps to Better Time Management
  • Find out how long things take. It can be helpful for you to track your time for a while, so that you can establish how much time you spend on different activities. ...
  • Set priorities. ...
  • Plan enough. ...
  • Personal performance curve. ...
  • Break projects down into small steps. ...
  • Evaluate.

What are the 10 types of management? ›

Autocratic management styles
  • Authoritative management style. ...
  • Persuasive management style. ...
  • Paternalistic management style. ...
  • Consultative management style. ...
  • Participative management style. ...
  • Collaborative management style. ...
  • Transformational management style. ...
  • Coaching management style.
21 Feb 2022

What are the 8 types of management? ›

8 Types of Management Styles
  • Democratic management style. The democratic management style is rooted in collaboration. ...
  • Laissez-faire management style. ...
  • Autocratic management style. ...
  • Charismatic management style. ...
  • Coach management style. ...
  • Pacesetting management style. ...
  • Bureaucratic management style. ...
  • Transactional management style.

What is the most effective tool for marketing? ›

Top 27 Marketing Tools (to Make You a Smart Marketer!)
  • CRM (Customer Relationship Management) HubSpot CRM. ...
  • Content Creation. Flipsnack. ...
  • Social Media Marketing and Management. NapoleonCat. ...
  • SEO and SEM. SEMrush.
  • Website Optimization and CRO. Hotjar.
  • Email Marketing. SalesHandy. ...
  • Video Marketing. Viewbix. VidIQ.
  • Design. VistaCreate. Canva.

Why are events the most important marketing tool? ›

With an event, you can generate feedback almost immediately about your product or service. That means you can get valuable feedback much faster, and allow you to address any potential questions or issues.

What are the 5 types of promotional tools available to support a product or service promotion? ›

5 Promotional Strategies to Boost Your Brand
  • Get the most out of social media. ...
  • Generate conversation with swag! ...
  • Offer incentives with targeted landing pages. ...
  • Appeal locally and create an event. ...
  • Boost your brand with education.
17 Nov 2020

What are the 9 types of planning? ›

  • Capacity. Management. Metrics. Objectives.
  • Business Planning. Business Strategy. Capacity Planning.
  • Checklists. Contingency Planning. Management Planning.
  • Operations Planning. Personal Planning. Planning.
25 Jul 2022

Why are planning tools important? ›

A good planning tool allows you to convert your targets into achievements. Planning is the first step to pursuing goals. Whether it is a business organisation, an educational body or even an individual, setting objectives and trying to achieve them is an essential activity.

What are tools in project management? ›

Project management tools are a set of software designed to help project teams to plan a project, track & manage the projects to achieve the defined project goals within the time. It also helps team members to collaborate effectively and accelerate the projects to meet the specified constraints.

Why are 7 management and planning tools useful in an organization? ›

The seven management and planning tools are used in leading organizations throughout the world as a set of team based tools for making better decisions and implementing them with greater success. When used as individual tools, they provide an organized way of thinking and making decisions.

What are the six types of planning? ›

Types of business plans include, but are not limited to, start-up, internal, strategic, feasibility, operations and growth plans.

How many tools are known as management and planning tools? ›

A team researched and developed these seven new quality control tools, often called the seven management and planning tools, or simply the seven management tools: Affinity diagram: Organizes a large number of ideas into their natural relationships.

What are the 10 major types of events? ›

The 10 Major Types of Events
  • What is an event?
  • Business events.
  • Global and national sporting events.
  • Large-scale recreation events.
  • Local interest events.
  • Entertainment.
  • Celebrations.
  • Social enterprise events.
27 Jun 2022

What are the 4 types of events? ›

Corporate events
  • Seminars. A seminar is organised with a specific target audience in mind and aims to convey highly relevant information. ...
  • Conferences. Conferences tend to be much more complex events with multiple speakers and sessions across a number of spaces within one or more venues. ...
  • Trade shows. ...
  • Workshops.
1 Jul 2022

What are the 3 main types of events? ›

What are the classifications of event types? Event types can be separated into corporate, private, or charity. Corporate events focus on businesses and customers, whereas private events are more recreational and charity events are for philanthropy.

What are the 7 facts of event design? ›

The 7 Elements of Beautiful Event Design
  • Space. This is your starting block; the foundation of your design. ...
  • Lines. To be visually pleasing, designs should have the right combination of horizontal, vertical and dynamic lines. ...
  • Forms. ...
  • Light. ...
  • Colour. ...
  • Texture. ...
  • Pattern.
14 Sept 2019

What are the 5 C's of successful event management? ›

To help you do this, in this article we're going to cover the 5 C's of event management, which are a great starting point for putting your plan together. These are: Concept, Coordination, Control, Culmination, and Closeout.

What are the types of event management? ›

Here Are Some Major Types Of Event Management Careers In India
  • Event Planner. ...
  • Event Manager. ...
  • Exhibition Organizer. ...
  • Stage Decorator. ...
  • Wedding Planner. ...
  • Logistics Manager.
21 Dec 2021

What are the 3 ways to remember when organizing an event? ›

Here are three critical steps to creating a successful event:
  1. Set a goal with objectives and a budget. ...
  2. Locate a venue and establish vendor contracts. ...
  3. Branding.

What is an example of a time management tool? ›

Calendar is a helpful time management tool for scheduling tasks and projects, setting appointments with clients, and efficiently planning out your work day without the need for back and forth emails. It's a popular Google Calendar alternative.

What are 6 time management strategies? ›

6 time management tips
  • Conduct a time audit. Start by assessing where you actually spend your time. ...
  • Use the Eisenhower Matrix to set your priorities. ...
  • Employ methods to “chunk” your time. ...
  • Focus on one thing at a time. ...
  • Give yourself a reward. ...
  • Use apps to block out distractions.
4 Nov 2022

What are the 10 golden rules of time management? ›

The solution is time management.
  • Start your day right. ...
  • Have a plan for what you want to accomplish. ...
  • Break tasks into reasonable units. ...
  • Prioritize tasks and refuse inessential tasks. ...
  • Delegate if possible. ...
  • Plan time for meals, exercising, and socializing. ...
  • Follow a big push with relaxation. ...
  • Practice the 10-minute rule.
2 Aug 2016

What tool can you use in helping to organize your time? ›

Using an effective time planner and master list you can achieve any goal you set your mind to. These are standard time management tools and techniques that you should practice for maximum productivity and good personal organization.

Which of the following tools is used for capturing events? ›

CRM software (or event automation tools) are at the core of event data.

What is event Tracking tool? ›

Event tracking is the process of collecting information about a lead's actions when they land on your website—pages visited, links clicked, resources downloaded, etc. —and a customer's engagement with your product.

What are some examples of time management? ›

Time management examples
  • Planning.
  • To-do lists and checklists.
  • Prioritizing.
  • Evaluating urgent tasks.
  • Goal setting.
  • Auditing and improving workflows.
  • Filtering notifications.
  • Setting thoughtful deadlines.
10 Jan 2021

What are 3 ways you can manage your time more efficiently? ›

What are 5 effective time management tips?
  • Create time blocks to do focused work.
  • Use time management tools to be more productive.
  • Prioritize your most important tasks first.
  • Avoiding multitasking.
  • Group similar tasks together.
8 Jun 2022

What is event marketing tool? ›

Event marketing is a marketing tactic that involves exhibits, displays, presentations or gatherings to showcase your company's product, services or causes. Today, events can be hosted in-person or online thanks to live streaming capabilities.

Which tool is used for monitoring? ›

Monitoring tools are used to continuously keep track of the status of the system in use, in order to have the earliest warning of failures, defects or problems and to improve them. There are monitoring tools for servers, networks, databases, security, performance, website and internet usage, and applications.

What are the tools and techniques for capturing data? ›

6 data capture techniques and the tools that make these possible
  • Manual data capture. ...
  • Automated data capture. ...
  • Magnetic stripe cards. ...
  • Smart cards. ...
  • Web data capture. ...
  • Voice recognition tools.

What are the 2 types of event monitoring? ›

There are two main types of event monitors: symptom event monitors and memory looping monitors.

What is real time event monitoring? ›

Real-Time Event Monitoring helps you monitor and detect standard events in Salesforce in near real-time. You can store the event data for auditing or reporting purposes. You can create transaction security policies using Condition Builder—a point-and-click tool—or Apex code.

Why event management system is important? ›

An event management system can create and manage event invitations, tickets and confirmations, event payments and overall event marketing and management including attendee check-in, attendee engagement and the creation of event landing pages.

What are 5 examples of technology that you use everyday? ›

Examples of everyday technology include phones, computers, washing machines, cars, toothbrushes, and coffee makers.

What are technologies tools? ›

In this chapter, technology tools refers to software, primarily, that can be used to develop or support online course content. This could include blogs, wikis, authoring tools such as Articulate or Captivate, and Web 2.0 tools available through the internet.

What are the event types and evaluation tools? ›

  • Survey-based evaluations. Surveys are a useful tool to gain feedback that accurately reflects people's opinions. ...
  • Media coverage, advertising and publicity evaluation. ...
  • Vox-pop evaluation. ...
  • Post event meeting evaluation. ...
  • The blanket approach. ...
  • Sample size. ...
  • Gathering information. ...
  • Survey sample size.
26 Aug 2022

Videos

1. Webex Events (formerly Socio) - Overview
(Webex Events (formerly Socio))
2. Running inclusive and accessible events beyond the format
(Event Mender)
3. IN ANY EVENT | August 26 | Let's Get Personal... Or How About Hybrid Instead?
(Hubilo)
4. Our Guide to the Best Event Planning Business Best Practices - #EventIcons EP 187
(Endless Events)
5. Events Of The Future: How To Plan A Virtual Event
(Endless Events)
6. Alternative Event Venues – Think Outside The Ballroom – EventIcons Episode 115
(Endless Events)
Top Articles
Latest Posts
Article information

Author: Stevie Stamm

Last Updated: 03/13/2023

Views: 6247

Rating: 5 / 5 (60 voted)

Reviews: 91% of readers found this page helpful

Author information

Name: Stevie Stamm

Birthday: 1996-06-22

Address: Apt. 419 4200 Sipes Estate, East Delmerview, WY 05617

Phone: +342332224300

Job: Future Advertising Analyst

Hobby: Leather crafting, Puzzles, Leather crafting, scrapbook, Urban exploration, Cabaret, Skateboarding

Introduction: My name is Stevie Stamm, I am a colorful, sparkling, splendid, vast, open, hilarious, tender person who loves writing and wants to share my knowledge and understanding with you.