10 Email Signature Examples + Best Signature Generators (2022)

Leaving a lasting impression is hard. Doing it at the end of an email is even harder. This is where your email signature can come into play.

That’s probably why so many of us end up searching for professional email signature examples every time we change jobs, get a promotion, or have a sneaking suspicion that our current sign-off isn’t up to par.

A strong email signature is attention-getting but professional. It’s not flashy, but it’s not bland either.

Boost email performanceSoftware to help you write your best email – every time

With that in mind, we’ve rounded up some of the best business email signature examples (plus templates) so you can see exactly what you should and shouldn’t include in yours.

We’ll also share the best free email signature generators so you can create your own unique signature in a snap (for Gmail, Outlook, Apple Mail, and other email clients).

10 Email Signature Examples + Best Signature Generators (2)

10 Email Signature Examples and Templates

1.) Keeping It Simple Email Signature

Tip: Limit your email signature to three or four lines of text.

Don’t overthink it. All you really need is:

Your Name

Title (optional), Company (linked to website)

Phone number

Simple, right? Here’s an example of what that might look like:

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Once you have the basic format, consider adding one or two of the following options to personalize your sign-off.

2.) Straightforward Example

Similar to the example above, here’s another simplified signature for professionals who want to keep their signature clear and straightforward.10 Email Signature Examples + Best Signature Generators (4) The main ingredients users include are: name, position title, company logo, contact information, website/social media links.

Email signature example template:

Name

Position | Company Name

Phone

Website

3.) Simple Yet Branded Email Signature

Here’s another straightforward example, but this one is more customized to match the brand.

(Video) Create A Professional E-Mail Signature FOR FREE!

This can be as simple as adding your brand colors to your signature to spice it up.

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Here’s the template:

Name | Position

Contact Information

Company Logo

4.) Social Media Profiles That Show off Your Professional Brand

Sales reps may want to include their LinkedIn profiles, while job seekers might argue they’re more active on Twitter.

This email signature example uses many different social media channels to help connect with potential sales candidates, so it naturally makes sense to include them all as points of contact.

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Here’s the template:

Company Logo | Name

Position, Company

Business Phone Number

[Icon links to relevant social media profile]

5.) Stellar Content That Showcases Your Expertise

Have a product you want to tell the world about? A blog post that expertly outlines what you have to offer? Share it in your signature like Aaron Ross does in his:

10 Email Signature Examples + Best Signature Generators (7)

Template:

Name

Expertise

Content

Craft the perfect emailAlways have the best messaging at your fingertips

6.) Email Signature Loaded With Contact Information & Socials

If you have various forms of contact information plus various social channels, this email signature is for you.

10 Email Signature Examples + Best Signature Generators (9)

Email signature template:

(Video) Best Free Email Signature Generator | Professional Gmail Email Signature Template Design Tutorial

Name

Expertise

Phone

Mobile

Website

Email

Address

7.) Highlighting a Clear CTA (Call-To-Action)

This is a line of text that prompts your recipient to take action. The action you want them to take could be just about anything: schedule a demo, attend an event, download sales collateral, etc.

For example, here’s how a content writer encourages people to visit her blog in the last line of her signature.

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Template:

Name

Position

Company | Address

Call-To-Action

Tip: You can use email tracking to measure the effectiveness of your CTAs, testing variations of the same link or lead magnet to see what your prospects respond to most.

Caveat: Listing every possible phone number, email address, or social media network you belong to is overkill. In fact, the more pages you link to, the less likely it is your recipient will click on any of them any of them — a phenomenon known as the Paradox of Choice.

Here’s an example of an overstuffed email signature from The New York Times (fictionalized).

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That’s 15 lines of text. Imagine how painful it would be to read on a mobile device.

8.) Getting Personable With An Image

People remember visuals better than text. But there’s a certain kind of image that can make your email signature especially memorable.

See that beautiful mountainside below?

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(Video) The best and free email signature generator explained step by step.

You’re probably going to forget it.

You’re more likely to remember this.

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That’s because research shows that the most memorable photos are those that contain people. Psychologists have also found that color images are more memorable than black and white.

Bottom line: Consider putting a face to your name if you want to stand out from the crowd.

Here’s the template:

Image | Name

Position, Company Name

Phone Number | Website | CTA

Social Networks

9.) Contact Information + Company Address

Some professionals prefer to put their company address in their signature in addition to their contact information.

Here’s an example:10 Email Signature Examples + Best Signature Generators (14)

Email signature example template:

Name

Position | Company

Email

Phone

Website

Company Address

10.) Email Signature Tip: Try “Sent from my iPhone”

A team of Stanford researchers recently studied the perceived credibility of misspelled emails sent with (and without) a “Sent from my iPhone” signature. One big takeaway: Using the iPhone’s stock signature could help improve your image.

What the researchers found was that when emails use correct grammar, spelling, and punctuation, the sender is perceived to be very credible — regardless of whether they’re writing from their phone or computer.

However, study participants attributed higher credibility to the person who wrote a sloppy email signed “Sent from my iPhone.” They were more forgiving of errors, as the chart below shows:

10 Email Signature Examples + Best Signature Generators (15)

(Video) How to Create a Professional HTML Email Signature in Under 5 Minutes (for FREE)

So does this 19-character disclaimer really offer a free pass out of writing detailed replies? Our advice is to know your audience. For every person willing to look the other way, there’s another who sees it as an annoying form of humble brag.

Bottom line: Don’t be afraid to use a mobile email signature if you’re on the go and it makes your life easier. If you’re not feeling the standard“Sent from my iPhone” or use a different mobile device, you can always create your own sign-off that follows the same general logic: Apology/Location/Status [Communication] from [My] [Device].

Need inspiration? Here are some of our favorite creativemobile email signature examples(h/tThe Atlantic):

  • Sent from a phone. Regularly foiled by autocorrect. But duck it.
  • *Brevity and errors aided and abetted by my beloved iPhone*
  • From my smartphone so please forgive any dumb mistakes.
  • iPhone. iTypos. iApologize.
  • [Name] sent the message. iPhone sent the typos.
  • Please excuse any tpyos as it was sent from my iPhone.
  • Sent from my iPhone. Forgive the brevity, the typos and the lack of nuance.
  • Sent from mobile device, all error self inflicted.

Eliminate the guessworkKnow when recipients read your emails, click on links, and view attachments

Free Email Signature Generators

The good news is that you don’t have to take all this advice and whip up a brand new email signature yourself. There’s an app for that.

Here are four we think you’ll want to take a look at.

Pro tip: Check out G2Crowd’s list of the best email signature software.

1. WiseStamp

WiseStamp is a free email signature generator that integrates with your email client and automatically loads beautifully designed, customized email signatures into your compose window.

This signature generator makes it easy to add in a photo, a live RSS feed that pulls your latest blog or social content, and more to your signature. Here’s a sample email signature of theirs that we particularly like:

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2. Newoldstamp

If you’re looking for something a little bit more unique, check out Newoldstamp. You can choose between a variety of professional email signature templates that consist of different colors, formats, and allow you to incorporate a photo and social buttons. You can preview your signature and make all desired changes before creating your final HTML.

We really liked their Autumn Feeling design:

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3. htmlsig

For a neat, basic email signature with just enough information and no unnecessary frills, try out htmlsig.com. You can also manage your signatures in your dashboard and monitor stats plus share signatures with team members.

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4. signature.email

With signature.email, designers and agencies can create beautiful, custom email signatures. Start with a template, change colors, fonts, spacing, add any amount of fields and rearrange them. Individuals can build a personal signature for free.

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5. LeadFuze

LeadFuze is a search engine for leads, but they also have a free email signature generator.

You can choose various template layouts, but what’s really convenient is that when you are done you can generate a shared URL to send to others on your team so they can fill in their own information to make it easy for your whole team to have matching signatures.

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How to Create an Email Signature in Microsoft Outlook & Gmail

Looking for more email tips and guides on creating your own signature?

Here are how-to guides on how to create email signatures from your preferred email service provider.

FAQs

What are some good signatures for emails? ›

A personal email signature should include your full name, a photo of yourself, a direct phone number, a hyperlinked website address, and social media icons with links to your personal profiles. If you are currently employed, include your job title.

What is a good Gmail signature? ›

A good email signature should include your name, position/role, company name, link to company website, email address, logo and social media icons. Additionally, more information can be included if you need it, like banner ads, telephone numbers, additional websites, emails and other call to action text and buttons.

How do you come up with a signature? ›

Use the following steps to write and choose a good signature:
  1. Decide what you want your signature to convey. ...
  2. Analyze the letters in your name. ...
  3. Determine what parts of your name you want to include. ...
  4. Experiment with different styles. ...
  5. Think outside of the box. ...
  6. Choose your favorite signature.

How do I create a professional email signature for free? ›

The top free email signature generators are Gimmio, Mysignature, Wisestamp, HubSpot, and Designhill. Make sure you've also prepared your team member's contact information, your business logos, and your brand image.

How do I create a cute signature in Gmail? ›

Add or change a signature
  1. Open Gmail.
  2. In the top right, click Settings. See all settings.
  3. In the "Signature" section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style.
  4. At the bottom of the page, click Save Changes.

What is an email signature generator? ›

Also called Signature Generator, it helps add your name, job title, phone number, website or multiple social media links at the end of emails in a personalized way.

What makes a good signature? ›

Your signature should be easy to write and reproduce. It should feel good coming off of your hand, and it should be simple enough that you can dash it off in a matter of seconds. Your signature should suit your purpose and personality. If you want to show your dramatic side, use a signature with flair.

Is Best regards a good closing? ›

“Best regards” is a common, friendly closing for emails and written letters. When you see “best regards” near the end of a message, it simply means the writer wishes you well. It is a semiformal letter ending, versatile enough for both personal and professional correspondence.

What should not be done in an email signature? ›

What not to include in email signatures
  • Unnecessary contact information. Don't overload your signature template with every possible way to contact you. ...
  • Custom fonts. ...
  • Bullet points. ...
  • Animated GIFs. ...
  • Videos. ...
  • Quotes. ...
  • Personal information. ...
  • Multiple color fonts.

What should my signature be? ›

Your signature should be easy to write and reproduce. It should feel good coming off of your hand, and it should be simple enough that you can dash it off in a matter of seconds. Your signature should suit your purpose and personality. ... Make your signature unique so that people know it's yours.

Which Colour is best for email signature? ›

White is associated with purity, perfection and safety. Black denotes power and authority. Together these two basic colors make a great combination, generally accepted and essential for every email signature.

Who has the best signature in the world? ›

1. George Washington. The first president of the United States had a signature that was very precise. It appears that each stroke was done carefully and gracefully.

Can my signature be anything? ›

Does your signature really have to be your actual name, or can it be something else entirely? If you need a legal opinion, you should consult an attorney, but, generally speaking, your signature can be whatever you want it to be.

Does my signature have to be my full name? ›

Not always and not necessarily. However, in general, an ink signature should resemble your legal name. This will avoid any compliance or validity issues that can become very bothersome, and even costly in court.

What can I say instead of kind regards? ›

"Kind Regards" Alternatives
  • Sincerely.
  • Cordially.
  • Many thanks.
  • Take care.
  • Sending you the best.
  • Respectfully.
  • Thank you for reading.
  • With gratitude.
25 Jun 2019

Do you say Best regards or Kind regards? ›

“Kind regards” or “Best regards” are both good. But if they've written “cheers”, so can you. If you're writing the first email and you've never spoken to the customer before, start off fairly formally – you can always adopt a chattier tone later if they do.

What your email signature says about you? ›

Your email closing leaves an impression. It reveals clues about you — your personality, your status, your approach, your intention. It can help you to build stronger bonds or conversely, close them off.

What is HTML email signature? ›

An HTML email signature is placed at the bottom of work emails, where you sign off. Generally an HTML email signature will display key bits of information recipients can use to contact you. For example, your phone number or the name of the company you work for.

How do I make a cursive signature in Gmail? ›

Add handwritten signature to your email (Gmail, Outlook, MacMail)

How do I wrap text around an image in email signature? ›

Right click the image you will align, and select Wrap Text and any one of wrapping styles from the right-clicking menu. In my case, I select Wrap Text > Square from the right-clicking menu. See screenshot: And then move text paragraphs and the image until they align well.

Can you wrap text in Gmail? ›

Gmail will wrap your text at 70 characters. To enable word-wrap, all you have to do is switch your outgoing emails to plain text. The default setting is rich formatting (which is HTML formatting). To switch, select Plain Text from the toolbar when writing your next email.

Is Wise stamp free? ›

Wisestamp offers a free version as well as a monthly subscription service with increased functionality. It's used by over 650,000 professionals to customize signatures. Plus, the tool allows you to add social media icons to increase your social community.

How do I create a HTML signature? ›

Select the General tab, then scroll down to the Signature area. If you don't have a Gmail signature set up, choose Create new, and then name the signature. Then, paste your HTML email signature into the Signature field, and edit as desired. Scroll down to the bottom of the screen and select Save Changes.

What does 2 dots mean in signature? ›

Dot follows signature : Means that “the final word has been said and there is no more “ world stops here, doubts own actions. Dot below underline :One dot tells vigilant nature, two dots mean willing to get directed (good for actors) One can see Amitabh Bachchan's signature.

What is a signature style? ›

When you have a signature style, it means that you have created a memorable image of yourself and have established a lasting impression on others. Think about how often we judge people almost immediately based on their appearance.

Can signature be initials? ›

Can you use initials as a signature? Yes, your signature can be your initials. Just make sure that your signature matches what is on your drivers license and any other legal documents to avoid any problems with a bank, etc.

What can I write instead of sincerely? ›

Alternatives to "Sincerely" and when to use them
  • All my best.
  • Best or Best wishes.
  • Goodbye.
  • Regards or Warm regards.
  • Respectfully.
  • Looking forward to hearing from you.
  • Speak to you soon.
  • Take care.
29 Sept 2021

What does V R mean in signature? ›

V/R – Reader Andee Howard Cui explains that this stands for “Very respectfully.” The phrase has a nice sentiment and it's rendered less formal by the abbreviation, but I think it's too obscure.

Is cordially a good salutation? ›

Cordially is a friendly sign off that's also polite and formal. In other words, it's a nice ending phrase for an email that's formal but you want to make it sound cheerful and kind. However, some might think it's slightly outdated.

Should email signatures be image or text? ›

Keep your email signature text-based except for the only essential image, your logo. Like any other design work, use a consistent font and text size. Add a splash of colour for your company name by all means, as well as links to your social media profiles and website. Try to keep it to 2 or 3 lines if possible.

Should I put my logo in my email signature? ›

Be sure to include elements of this branding in your email signature. That may be your logo, company motto, a banner, branded company name image, or distinctive colors. As long as you don't go overboard, this will help your email's effectiveness, especially if your company brand is easily recognizable.

Should you put picture on email signature? ›

Contrary to popular belief, you can and should include images in your email signature. A little bit of visual flourish helps your email signature stand out, and it can add a personal touch as well.

Is it OK to change your signature? ›

A person is free to change a signature, and most people do alter the way they write their names between childhood and adulthood. But since there is no "legal signature," you don't need to know how to change your signature legally.

Which signature is the most formal? ›

Formal email best regards
  • “Yours sincerely”
  • “Sincerely”
  • “Yours faithfully”

What should a professional email signature look like? ›

Professional email signatures are like digital business cards placed at the bottom of emails. They usually include your full name, company details, and contact information. Email senders can also add more interactive elements, such as photos, logos, or even links for marketing and other business purposes.

What is a nice signature font? ›

Email signature font generator

Our design team recommends using Tahoma, Verdana if you prefer Sans Serif fonts, and Georgia or Time New Roman if you prefer Serif fonts. Or just try them all out to see in action which you prefer.

Should I bold my name in my email signature? ›

Rich text formatting: Use plain text so that the signature is compatible with all e-mail clients and devices. Avoid colors, special fonts, bold, italics, and graphics.

What can I say instead of best regards? ›

"Best Regards" Alternatives
  • Respectfully.
  • Best.
  • All the best.
  • Thank you.
  • Thanks again.
  • Thanks in advance.
  • Thank you for your time.
  • Cheers.
25 Jun 2019

What should my signature be? ›

Your signature should be easy to write and reproduce. It should feel good coming off of your hand, and it should be simple enough that you can dash it off in a matter of seconds. Your signature should suit your purpose and personality. ... Make your signature unique so that people know it's yours.

Is Best regards a good closing? ›

“Best regards” is a common, friendly closing for emails and written letters. When you see “best regards” near the end of a message, it simply means the writer wishes you well. It is a semiformal letter ending, versatile enough for both personal and professional correspondence.

What word can I use instead of sincerely? ›

Alternatives to "Sincerely" and when to use them
  • All my best.
  • Best or Best wishes.
  • Goodbye.
  • Regards or Warm regards.
  • Respectfully.
  • Looking forward to hearing from you.
  • Speak to you soon.
  • Take care.
29 Sept 2021

Is respectfully a good email closing? ›

When you are contacting someone in a position of power and authority—or at least someone who likes to think they are—using “Respectfully” as your business email sign-off can be a subtle but important word choice. It's simple: “Respectfully” implies deference.

What your email signature says about you? ›

Your email closing leaves an impression. It reveals clues about you — your personality, your status, your approach, your intention. It can help you to build stronger bonds or conversely, close them off.

What is a closing phrase? ›

The closing of a letter is a word or phrase used before the signature to indicate farewell. This phrase shows respect and appreciation for the recipient.

Is it OK to say regards in an email? ›

Using regards in an email closing suggests that you have respect for the recipient, but not necessarily a close relationship with them. Because it is less formal than sincerely, expressions with regards are perfect in emails, which tend to be less formal than letters anyway.

How do you end a rude email? ›

Here are the worst ways to close an email.
  1. "Love" It might go without saying, but ending a professional message with "Love" will make your recipient uncomfortable.
  2. "Kisses," "xx," "xoxo," hugs" ...
  3. "Yours" ...
  4. "Ciao" ...
  5. "Yours faithfully" ...
  6. "Rgds," "Thx" ...
  7. "More soon" ...
  8. "As ever"
25 Jul 2022

Who has the best signature in the world? ›

1. George Washington. The first president of the United States had a signature that was very precise. It appears that each stroke was done carefully and gracefully.

Should your signature be your full name? ›

Because your signature identifies you, it should be consistent. It doesn't have to be your full name — unless you're specifically trying to match a previous authorized signature.

Can I just write my name as a signature? ›

Can you type your name as a signature? Yes, you can type your name as a signature, as long as you are using the right tools to capture information about when and where you signed. Some e-signing platforms actually invite signees to type their name as their electronic signature.

What can I say instead of warm regards? ›

20+ Alternatives to “Warm Regards” or “Best Wishes”
  • “Sincerely”
  • “Appreciated”
  • “Respectfully yours”
  • “Thank you so much”
  • “Thank you”
  • “With appreciation”
  • “Very best”
  • “Best”
16 Jul 2021

What does V R mean in signature? ›

V/R – Reader Andee Howard Cui explains that this stands for “Very respectfully.” The phrase has a nice sentiment and it's rendered less formal by the abbreviation, but I think it's too obscure.

Is cordially a good salutation? ›

Cordially is a friendly sign off that's also polite and formal. In other words, it's a nice ending phrase for an email that's formal but you want to make it sound cheerful and kind. However, some might think it's slightly outdated.

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